Facilities Administrator

Bell Cornwall; Birmingham; On-site; GBP 24,000 - 32,000; Full time

Job summary

A prestigious law firm is seeking a Facilities Administrator to ensure the smooth running of operations. Key responsibilities include managing logistics, IT support, and health and safety. The ideal candidate will have relevant office experience and excellent customer service skills, ready to contribute efficiently in a dynamic environment.

Qualifications

• Minimum 2 years experience in administration.
• Experience in a similar office environment.
• Knowledge of Microsoft Office, including Excel and Word.

Responsibilities

• Managing daily operations through checklists.
• Liaising with suppliers and providing IT support.
• Assisting with health and safety assessments.

Skills

Customer Service

Time Management

IT Support

Confidentiality

Education

GCSE level

Tools

Microsoft Office

Job description

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Bell Cornwall Recruitment are pleased to present a new role for a Facilities Administrator. Our client is a full services prestigious law firm searching for a professional individual ready to join their administration team.

Key responsibilities include but are not limited to:

• Carry out daily checklists to ensure the smooth running of the business
• Reporting and logging faulty equipment to the correct supplier
• Liaising with third-party suppliers and receive delivery when needed
• Assisting suppliers when needed to deal with year-end reports invoicing by taking meter readings
• Providing basic IT support when required
• Maintaining the stationary room by completing audits and ordering office supplies when needed
• Supporting the business administrator to produce monthly invoices
• Partake in quarterly health and safety risk assessments and see things through to completion
• Assisting the Business Administrator with biannual fire evacuation drills
• Preparing the annual health and safety pack
• Logging and documenting all health and safety activities for annual audits and invoices
• Completing training such as first aid and fire marshal courses when necessary
• Covering the reception desk when needed and manning the telephone
• Being the front of house for internal events and conferences

The successful candidate:

• Excellent customer service skills to build relationships
• Has worked in a similar office environment
• Educated to GCSE level
• Minimum experience of 2 years administration
• Knowledge and experience of Microsoft Office including Excel and Word
• Great literacy and numeracy skills
• Ability to work independently and manage own workload
• Excellent time management skills to meet deadlines
• Ability to handle sensitive data with confidentiality

If you are an experienced Facilities Administrator looking for your next successful position, this may be for you.