Export Documentation Assistant

Zoe; Hounslow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recycling company based near Heathrow is seeking an experienced Export Documentation Assistant. Responsibilities include preparing export documents, ensuring compliance with trade regulations, and coordinating with internal and external partners. Candidates must have at least 6 months of experience and be able to communicate in an Indian language. Proficiency in Microsoft Office and familiarity with SAP are preferred.

Qualifications

• Minimum of 6 months to 1 year experience in export documentation.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy is essential.

Responsibilities

• Prepare and process export documents such as invoices and customs declarations.
• Ensure documentation compliance with trade regulations.
• Coordinate with internal departments and external partners.

Skills

Strong organizational and time-management skills

Excellent communication and interpersonal skills

Proficiency with Microsoft Office Suite

Experience with export documentation and customs procedures

Knowledge of international trade regulations

Problem-solving skills

Tools

SAP

Job description

Our client is a global leader in the scrap material recycling industry and has been trading for close to 20 years and has established itself in a wide range of products, including ferrous and non-ferrous metals, semi finished goods, waste paper, and plastics. Based close to Heathrow, they are seeking an experienced and Hindi speaking Export Documentation Assistant. The role will involve preparing and managing paperwork required for international shipments to ensure compliance with customs and trade regulations. Key responsibilities include creating commercial invoices, packing lists, and certificates of origin, verifying bills of lading, and submitting customs declarations.

Responsibilities

• Prepare and process various export documents, such as commercial invoices, bills of lading, and certificates of origin.
• Ensure all documentation is accurate, complete, and compliant with current trade regulations and customs procedures.
• Maintain and update records, including filing systems and digital archives.
• Coordinate with internal departments (like sales and warehouse) and external partners (like shipping lines and customs).
• Assist in processing export orders and managing order acknowledgements.
• Troubleshoot and resolve issues related to shipping and documentation.
• Exceptional attention to detail and accuracy.

Qualifications

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite (especially Excel, Word, and Outlook).
• Ability to work both independently and as part of a team.
• Experience with export documentation and customs procedures.
• Knowledge of international trade regulations and compliance requirements.
• Familiarity with specific software, such as SAP.
• Problem-solving skills.

This is an interesting role for a skilled Export Documentation Assistant with a minimum of 6 month to 1 year experience. An Indian language is essential.