Exeter: Sales & Purchasing Specialist

Rapid Fusion; Exeter; On-site; GBP 27,000 - 36,000; Full time

Benefits offered by this job

Company benefits package

Varied role at heart of fast-growing E

Small collaborative team

Growth opportunities

Job summary

Rapid Fusion in Exeter, UK is seeking a Sales & Purchasing Administrator to join our office-based team. You will own the order-to-cash process, processing customer orders, raising purchase orders, setting up new suppliers and generating invoices, ensuring accuracy across ERP, HubSpot, and QuickBooks.

You’ll collaborate with sales, account management, and finance to keep commercial operations running smoothly as we scale, handling multiple orders with care and attention to detail.

Qualifications

• Experience in sales admin, purchasing, order processing, or finance admin.
• Experience with ERP, HubSpot, and QuickBooks is desirable.
• Excellent attention to detail in orders, pricing, invoices.
• Strong organisational skills to manage multiple orders.
• Able to liaise with customers, suppliers and internal teams.
• Proficient with Microsoft Excel.
• Right to work in the UK.
• Experience in manufacturing/engineering/technical products.
• Familiar with milestone or stage-based invoicing.
• Basic bookkeeping experience.

Responsibilities

• Process customer sales orders accurately and promptly with correct pricing, quantities and delivery details.
• Raise and track purchase orders with suppliers, monitor lead times and confirmations.
• Set up new suppliers, including gathering and recording compliance, payment, and account details.
• Generate and issue customer invoices, including milestone-based invoicing.
• Maintain accurate records across ERP, HubSpot CRM and QuickBooks.
• Support the sales team with order admin, quote follow-up, and general commercial admin.
• Assist finance with invoice queries, purchase ledger admin, and month-end reconciliation.
• Liaise with suppliers and customers to resolve orders, delivery or invoicing queries.
• Maintain filing/documentation to support audit, compliance and reporting.
• Identify opportunities to improve order processing and admin workflows as the business scales.

Skills

Sales administration

Purchasing

Order processing

Finance administration

Attention to detail

Organisational skills

Communication

ERP systems

HubSpot

Microsoft Excel

Tools

ERP systems

HubSpot

QuickBooks

Excel

Job description

Rapid Fusion in Exeter, UK is seeking a Sales & Purchasing Administrator to join our office-based team. You will own the order-to-cash process, processing customer orders, raising purchase orders, setting up new suppliers and generating invoices, ensuring accuracy across ERP, HubSpot, and QuickBooks.

You’ll collaborate with sales, account management, and finance to keep commercial operations running smoothly as we scale, handling multiple orders with care and attention to detail.