Sales & Purchasing Administrator

Rapid Fusion; Exeter; On-site; GBP 27,000 - 36,000; Full time

Benefits offered by this job

Company benefits package

Varied role at heart of fast-growing E

Small collaborative team

Growth opportunities

Job summary

Rapid Fusion in Exeter, UK is seeking a Sales & Purchasing Administrator to join our office-based team. You will own the order-to-cash process, processing customer orders, raising purchase orders, setting up new suppliers and generating invoices, ensuring accuracy across ERP, HubSpot, and QuickBooks.

You’ll collaborate with sales, account management, and finance to keep commercial operations running smoothly as we scale, handling multiple orders with care and attention to detail.

Qualifications

• Experience in sales admin, purchasing, order processing, or finance admin.
• Experience with ERP, HubSpot, and QuickBooks is desirable.
• Excellent attention to detail in orders, pricing, invoices.
• Strong organisational skills to manage multiple orders.
• Able to liaise with customers, suppliers and internal teams.
• Proficient with Microsoft Excel.
• Right to work in the UK.
• Experience in manufacturing/engineering/technical products.
• Familiar with milestone or stage-based invoicing.
• Basic bookkeeping experience.

Responsibilities

• Process customer sales orders accurately and promptly with correct pricing, quantities and delivery details.
• Raise and track purchase orders with suppliers, monitor lead times and confirmations.
• Set up new suppliers, including gathering and recording compliance, payment, and account details.
• Generate and issue customer invoices, including milestone-based invoicing.
• Maintain accurate records across ERP, HubSpot CRM and QuickBooks.
• Support the sales team with order admin, quote follow-up, and general commercial admin.
• Assist finance with invoice queries, purchase ledger admin, and month-end reconciliation.
• Liaise with suppliers and customers to resolve orders, delivery or invoicing queries.
• Maintain filing/documentation to support audit, compliance and reporting.
• Identify opportunities to improve order processing and admin workflows as the business scales.

Skills

Sales administration

Purchasing

Order processing

Finance administration

Attention to detail

Organisational skills

Communication

ERP systems

HubSpot

Microsoft Excel

Tools

ERP systems

HubSpot

QuickBooks

Excel

Job description

Location: Exeter, UK (Clyst Honiton) — office-based|Salary: Competitive, DOE|Type: Full-time, permanent

About Rapid Fusion

Rapid Fusion designs and manufactures large-format additive manufacturing (LFAM) systems built around KUKA robotics, serving the defence, aerospace, marine, and commercial sectors. Our Zeus, Apollo, Cerberus, and Medusa platforms are installed at customer sites across the UK and internationally. Rapid Fusion is part of Evolution AM Holdings, alongside Evo 3D and Evolution Media.

The Role

We're looking for a Sales & Purchasing Administrator to join our team at our Exeter office, supporting both our sales function and finance department. You'll sit at the centre of our order-to-invoice process — processing customer orders, raising purchase orders, setting up new suppliers, and generating customer invoices — keeping commercial and financial operations running smoothly as the business grows.

This is a varied, detail-focused administrative role suited to someone organised, numerate, and comfortable working across systems (ERP, HubSpot, QuickBooks) and departments. You'll work closely with sales, account management, and finance colleagues, helping ensure orders are processed accurately and paperwork is right first time.

Key Responsibilities

• Process customer sales orders accurately and in a timely manner, ensuring correct pricing, quantities, and delivery details
• Raise and track purchase orders with suppliers, following up on lead times and confirmations
• Set up new suppliers, including gathering and recording compliance, payment, and account details
• Generate and issue customer invoices, including milestone-based and stage invoicing where required
• Maintain accurate order, supplier, and customer records across our ERP, HubSpot CRM, and QuickBooks systems
• Support the sales team with order administration, quote follow-up, and general commercial admin
• Support the finance team with invoice queries, purchase ledger admin, and month-end order/invoice reconciliation
• Liaise with suppliers and customers professionally to resolve order, delivery, or invoicing queries
• Maintain filing and documentation to support audit, compliance, and reporting requirements
• Identify opportunities to improve order processing and administrative workflows as the business scales

Requirements

• Proven experience in a sales administration, purchasing, order processing, or finance administration role
• Confident working across multiple business systems; understanding of ERP systems, HubSpot, and QuickBooks is desirable
• Strong attention to detail and accuracy, particularly when handling orders, pricing, and invoices
• Good organisational skills with the ability to manage multiple orders and priorities at once
• Comfortable liaising with customers, suppliers, and internal teams across sales and finance
• Competent with Microsoft Excel and general office software
• A proactive, methodical approach and willingness to get involved across the order-to-cash process
• Right to work in the UK
• Experience working within a manufacturing, engineering, or technical products business
• Familiarity with milestone or stage-based invoicing
• Basic bookkeeping or purchase/sales ledger experience

What We Offer

• Company benefits package
• A varied role at the heart of a fast-growing engineering business, working across sales and finance
• Small, collaborative team with direct exposure to how the business operates commercially
• Genuine opportunity to grow with a rapidly expanding company