Exeter Depot Admin & Compliance Coordinator

Stagecoach (Scotland); Exeter; On-site; GBP 26,000 - 31,000; Full time

Benefits offered by this job

Benefits

Job summary

Stagecoach Exeter is seeking a proactive Depot Administrator to support operations and compliance across the depot. You will maintain records, assist with recruitment administration and coordinate statutory requirements for drivers and staff.

Join a fast-paced team focused on accuracy and efficiency, with responsibilities spanning file management, data entry and stakeholder liaison, contributing to smooth depot operations and regulatory compliance.

Qualifications

• Experience working in a fast-paced administrative environment.
• Strong organisational skills with excellent attention to detail.
• Proficiency in Microsoft Office 365, including Word, Excel, Outlook and Teams.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong relationship-building skills and the ability to work effectively with a variety of stakeholders.

Responsibilities

• Conduct regular driving licence and CPC compliance checks, maintaining accurate and up-to-date records.
• Arrange and coordinate medical appointments and other statutory requirements for drivers and operational colleagues.
• Support recruitment administration, including raising requisitions and processing offers within Workday.
• Maintain driver personnel files in line with company and regulatory requirements.
• Manage general administrative duties including filing, scanning, document control and stationery ordering.
• Handle incoming and outgoing correspondence, including emails, telephone enquiries and mail distribution.
• Support data entry and reporting activities to assist operational decision-making.
• Liaise with internal departments and external stakeholders to ensure information is shared effectively.
• Provide administrative support to Depot, Operations and Duty Managers, including meeting coordination, diary management and minute-taking where required.

Skills

Organisational skills

Attention to detail

Microsoft Office 365

Communication skills

Confidentiality

Stakeholder management

Tools

Workday

EP Morris

Job description

Stagecoach Exeter is seeking a proactive Depot Administrator to support operations and compliance across the depot. You will maintain records, assist with recruitment administration and coordinate statutory requirements for drivers and staff.

Join a fast-paced team focused on accuracy and efficiency, with responsibilities spanning file management, data entry and stakeholder liaison, contributing to smooth depot operations and regulatory compliance.