Executive Team Assistant

LocatED; London; Hybrid; GBP 34,000 - 40,000; Full time

Job summary

Join a leading company in the education sector as an Executive Team Assistant in London. This hybrid role requires strong organisational skills and the ability to support various property teams. You will manage meetings, prepare documents, and assist with financial administration. The position offers a competitive salary and various benefits, including performance-related pay and training opportunities.

Benefits

26 days annual leave

Matched pension contribution up to 6%

Life assurance cover

Employee assistance programme

Flexible working options

Qualifications

• Experience of advance minute taking skills at Committee and/or Board level.
• Experience of providing diary management and meetings organisation.

Responsibilities

• Provide administrative support for monthly Committee Meetings.
• Manage travel and hotel bookings.
• Prepare PowerPoint presentations for internal and external use.

Skills

Organisational Skills

Attention to Detail

Communication

Multi-tasking

IT Skills

Education

GCSE in Maths and English

Tools

Microsoft Packages

Job description

To process your application faster, please apply via this link. Only applications sent via the link will be considered.

LocatED provides expert property advice to the education sector and government, helping develop estates strategy, acquire new sites and progress decarbonisation.

Join us – a team that works at pace with a can-do attitude. Find out more about our people, projects and purpose at www.LocatED.co.uk.

The Executive Team Assistant provides comprehensive administrative support to designated property teams and the wider business as required. This role requires a highly organised administrator who can efficiently manage and coordinate a team of property professionals based in various locations within the U.K.

This is a London-based hybrid role, which requires you to attend the office 2 or 3 days per week, ideally on a Tuesday/Wednesday/Thursday.

Main Duties & Responsibilities Include

Administrative support for monthly Committee Meetings:

• Proofreading and formatting reports and/or documents in line with company standards in a timely and accurate manner.
• Collating and distributing meeting papers and/or reports within the specified timeframes.
• Producing clear, concise, and accurate minutes at Committee and Board level meetings which require minimal amendments.
• Following up on action points, via email, immediately after finalising minutes, with reminders being sent a week before subsequent meetings.
• Filing all papers and minutes on SharePoint.
  
  

Administrative support for the Development, Technical & Planning and Construction Teams:

• Arranging meetings and assisting with the preparation of meeting room.
• Processing purchase orders.
• Managing travel and hotel bookings and rescheduling, as required.
• Preparing PowerPoint presentations for internal and external use.
• Providing administrative support to the Net Zero Accelerator Programme.
  
  

Financial Administration

• Raising purchase orders, setting up suppliers, validating invoices, and performing reconciliation tasks.
  
  

General Administrative Tasks

• Completing ad-hoc administrative tasks as required.
• Interacting with employees, clients, and stakeholders to build good working relationships at all levels.
  
  

Key Skills & Requirements

• GCSE in Maths and English or equivalent.
• Experience of advance minute taking skills at Committee and/or Board level.
• Experience of providing diary management, meetings organisation and general administration for a group of senior professionals.
• Proficient in spelling, punctuation, grammar and other English language skills.
• The ability to multi-task and a strong work ethic requiring minimal supervision.
• Highly organised with strong attention to detail, ensuring clarity and accuracy of all documentation.
• Possess advanced IT capabilities in Microsoft packages.
  
  

In Return We Offer

• A basic salary of up to £40,000 based on experience.
• Opportunity to earn up to 10% of salary in an annual performance-related pay scheme.
• 26 days annual leave, plus statutory holidays, increasing to 29 days with service.
• Matched pension contribution up to 6%.
• Ability to access training and other continuing professional development opportunities.
• Various discounts with popular retailers.
• Life assurance cover.
• Employee assistance programme.
• Flexible working options.
  
  

Recruitment Process

• Telephone Interview: with the HR Administrator.
• Practical Test: In-office assessment.
• Final Interview: In-office with the Senior Executive Assistant, Chief People Officer and Chief Executive.
  
  

Please apply via this link.

Equality, diversity and inclusion is fundamental to the continuing success at LocatED. We welcome applications from everyone as we value the uniqueness that individuals can bring to our business. We are committed to promoting diversity and developing an environment where all employees are treated with dignity.

The closing date for applications is Wednesday 11 June 2025.