NERA: Executive Assistant and Team Coordinator

International Catalyst Services, LLC; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an experienced Executive Assistant to support Senior Directors and manage the administrative team. This role involves providing high-level proactive support, managing diaries, and handling confidential matters. The successful candidate will thrive in a dynamic environment, ensuring smooth operations while collaborating with a talented team. The organization values professional development and offers a competitive salary along with extensive benefits. If you have a proactive work ethic and attention to detail, this opportunity is perfect for you.

Benefits

Competitive salary

Defined contribution pension

Health insurance

High-quality training

Firm-sponsored social activities

Qualifications

• 5+ years of EA/Administrative Management experience in professional services.
• Confidence working with Microsoft Office is essential.

Responsibilities

• Provide high-level administrative support to Senior Directors.
• Manage administrative team workload and support overflow tasks.
• Handle travel arrangements and manage invoicing for projects.

Skills

Administrative Management

Diary Management

Attention to Detail

Proactive Work Ethic

Microsoft Office

Job description

Executive Assistant & Team Coordinator

Since 1961, NERA (https://www.nera.com) has provided unparalleled guidance on the most important market, legal, and regulatory questions of the day. Our work has shaped industries and policy around the world. Our field-leading experts and deep experience allow us to provide rigorous analysis, reliable expert testimony, and data-powered policy recommendations for the world’s leading law firms and corporations as well as regulators and governments. Our experience, integrity, and economic ingenuity means clients can depend on us in the face of their biggest economic and financial challenges.

NERA is a global organisation with over 500 professional economists based in more than 20 offices. Part of Marsh McLennan, NERA offers the infrastructure and benefits of a large corporation while retaining the culture of a smaller firm.

NERA London currently has a team of 5 Administrative Assistants supporting around 80 consultants across different business lines. We are looking for an experienced EA to support two partners and manage the administrative team in collaboration with Senior Managers.

The successful candidate will be expected to work both independently on some tasks as well as effectively within the existing administrative team and to also collaboratively support the wider office delivery.

Responsibilities will include:

• Providing high-level, proactive administrative support to two Senior Directors in the London office
• Proactive diary management
• Proactive administration in connection with legal documents throughout the lifecycle of a project, including but not limited to:
• Letters of Agreement/Consulting Services Agreements, release letters, reliance letters, NDAs, subcontracts, novation letters. Includes populating contracts and subcontracts on the director’s behalf and managing firewall agreements throughout the duration of the project.
• Supporting on Business Development efforts
• Handling travel arrangements and making visa applications
• Proactively supporting accurate expense reports in a timely manner
• Coordinating on and providing materials in connection with proposal submissions
• Remaining on top of invoicing for projects with a variety of invoicing structures
• Dealing with highly confidential matters on behalf of Senior Staff on a regular basis

Managing administrative team members in collaboration with Senior Management:

• Gaining an understanding of where knowledge is centred and how to access it - first point of contact for administrative assistants
• Managing workload of team to ensure balance
• Support to the administrative team with overflow tasks, as required

We are looking for candidates who have at least 5 years of EA/Administrative Management experience in professional services settings. Training for all in-house systems and processes will be provided. We are looking for someone who is professional, personable and diligent: the right candidate will have great attention to detail, an innate proactive work ethic and the ability to work effectively with multiple competing deadlines. Confidence working with Microsoft Office is essential. This role requires someone who is willing and able to be present in the office five days a week.

What we offer:

• Competitive salary and extensive benefits package including defined contribution pension and health insurance
• Support to develop through high-quality training
• Firm-sponsored social activities

To Apply:

Please submit your CV and cover letter by clicking APPLY below.

#NERA

NERA’s clients value our ability to apply and communicate state-of-the-art approaches clearly and convincingly, our commitment to delivering unbiased findings, and our reputation for quality and independence. Our clients rely on the integrity and skills of our unparalleled team of economists, backed by the resources and reliability of one of the world’s largest economic consultancies. NERA serves clients from more than 25 offices across North America, Europe, and Asia Pacific. NERA provides an environment in which dedication to client and project success, individual professional development, and fun are at the forefront. The work environment is collegial, and there are numerous opportunities to learn and connect with staff at all levels.