Executive assistant/Team assistant - Amundi Investment Solutions

Cooper & Hall Limited; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a leading company as part of the Investment20/20 programme, providing essential administrative support to various teams. You'll manage diaries, organise business trips, and assist with client events, ensuring smooth operations within the department. This role requires excellent organisational and communication skills, along with a proactive attitude to handle various administrative tasks effectively.

Qualifications

• Strong Microsoft Office skills, especially Outlook, PowerPoint, and Excel.
• Ability to assess issues independently and initiate solutions.

Responsibilities

• Support for Heads of Department and Management team.
• Organising business trips and managing diaries.
• Preparing documents and taking meeting minutes.

Skills

Organisational Skills

Time Management

Communication

Self-Starter

Problem Solving

Tools

Microsoft Office

Job description

You will join as part of the Investment20/20 programme.

Be part of a team providing administrative support to various teams and Heads of Department within Amundi (UK) Limited. Acting as a first point of contact and thereafter sharing workload and responsibilities with other members of the Administration team.

Main Tasks & Accountabilities

• Support for Heads of Department / Management team
• Organising business trips for the relevant departments including booking flights, hotels, taxis and scheduling itineraries, and using initiative to resolve sudden changes to itineraries/schedules
• Calculating and processing expense claims from business trips
• Controlling and submitting of expenses claims for approval
• Maintaining diaries including arranging appointments
• Protecting and ensuring the confidentiality of all information
• Act as ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds, highlight conflicting appointments
• Preparing general correspondence, including confidential documents, and drafting responses to correspondence,
• Organising incoming and outgoing mail, courier services, special delivery requirements
• Support for the other members of the team as and when needed
• Handling overseas visitors agendas
• Committees – scheduling numerous senior level meetings and preparing documents
• Screening telephone calls, taking and conveying messages where appropriate
• Providing admin/facilities support as and when needed
• Frequent liaison with Paris office to assist with meetings and visitors etc.
• Printing and collating all documentation as required
• Organising other ad-hoc internal and external meetings
• Meeting minutes taking
• Providing support in the preparation of client events
• Provide support with internal/external events
• Creation of promotional posters/material for these events
• Creation and maintenance of the London Branch Sharepoint (intranet)
• Providing reception lunch/holiday cover when necessary
• Providing admin annual leave coverage for the admin team
• Update the attendance report on a regular basis
• Supporting with any other ad-hoc administrative/facilities support

Key Attributes Required

• Self-starter with a "can do” attitude, willing to adapt and take on challenges
• Highly organised with excellent abilities to multi task
• Excellent time management skills and a team player
• Strong verbal & written communication skills
• Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel
• Ability to independently assess issues and initiate solutions

Follow the FCA rules and principles and the Firm’s policies and procedures. Where appropriate seek guidance from management and compliance.

Closing date 31st May 2025

Start date ASAP