Executive Assistant – Global Transactions (Team B)

TN United Kingdom; London; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support senior stakeholders in a dynamic London office. This role involves managing schedules, coordinating travel, and facilitating effective communication between teams. The ideal candidate will possess advanced Microsoft Office skills and a strong ability to build relationships. Join a diverse and collaborative environment that values teamwork and offers significant opportunities for professional growth in one of the world's leading financial hubs.

Qualifications

• Proactive EA with strong organizational and communication skills.
• Graduate level education or equivalent experience required.

Responsibilities

• Manage inboxes, diaries, and act as first point of contact.
• Coordinate travel arrangements and support financial management.

Skills

Microsoft Office

Organizational Skills

Communication Skills

Financial Acumen

Relationship Building

Education

Graduate Level Education

Tools

Document Management Systems

Job description

Executive Assistant – Global Transactions (Team B), London

Client:

Location:

London, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

29100400c0cf

Job Views:

11

Posted:

28.04.2025

Expiry Date:

12.06.2025

Job Description:

Role summary/purpose of job
This role is for a proactive and highly competent EA who will provide professional, client-focused support to senior stakeholders in a dynamic, fast-paced environment. The role involves working closely with other business services teams to deliver effective solutions efficiently.

The individual must be adaptable, dynamic, confident in driving change, influencing stakeholders, and building relationships. Responsibilities are wide-ranging and offer opportunities to add value.

Support includes matter and financial management, among other duties.

Location Overview: London

Our London office is central to our global network, located in one of the world's most exciting cities. London is a major financial hub, home to many leading financial institutions and over 100 large European companies.

Our London team is renowned for handling complex, cross-border deals and disputes, and offers a stimulating environment for career growth and impactful work.

Function Overview

The London assistant service provides administrative support through Admin and Personal Assistants and directly supports senior stakeholders to deliver exceptional service to clients and offices worldwide.

Key responsibilities and deliverables

Practice support

• Manage inboxes and diaries proactively.
• Act as first point of contact and on behalf of stakeholders.
• Maintain Outlook and e-filing protocols.
• Flag and escalate priority emails.
• Draft correspondence and communicate on behalf of stakeholders.
• Organize meetings, logistics, and prepare agendas and minutes.
• Coordinate travel arrangements and project tasks.
• Support administrative tasks related to external advisors and team management.

Administrative and document support

• Handle expenses, post, archiving, and document creation.
• Maintain document management systems and produce basic presentations.

Matter management

• Support client and matter relationships, including meetings and documentation.
• Draft engagement letters and manage matter-related documentation.

Financial management

• Coordinate billing cycles, manage WIP, and handle invoices and POs.
• Monitor budgets and assist with debt management.

Marketing and Business Development

• Act as key client contact and support firm initiatives.
• Maintain client data and assist with event organization and pitch documents.

Expected behaviours

• Maintain discretion, good judgment, and confidentiality.
• Build relationships and support team collaboration.
• Share knowledge and support continuous improvement.

Key requirements

• Graduate level education or equivalent experience.
• Commercial and financial acumen.
• Advanced Microsoft Office skills.
• Professional demeanor and excellent communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple demands and adapt to change.
• Team player with flexibility in working hours.

About Freshfields

Freshfields Bruckhaus Deringer is a leading international law firm with over 2,400 lawyers across 28 offices. We value diversity, promote equality, and foster a supportive environment. Our culture emphasizes respect, teamwork, and global collaboration.

We are committed to inclusion and equal opportunities, considering all applications based on merit. Employment is conditional on right-to-work verification and compliance with immigration laws.

Note: If you are not a UK passport holder, a work permit might be necessary. Please refer to our blog for more info.

Applications should be submitted via the 'Apply now' button; do not include payment details.

Created on 28/04/2025 by TN United Kingdom