Team Assistant

ISE Partners; London; On-site; GBP 40,000; Full time

Job summary

ISE Partners seeks a talented Team Assistant to support dynamic Partners and a recruitment team within a boutique executive search firm. This role focuses on operational excellence and creative tasks, offering a vibrant work culture with opportunities for mentorship and growth.

Benefits

Onsite gym

Café and bar

Pension contribution

25 days’ annual leave + 3 bonus days at Christmas

Team socials and international trips

Qualifications

• 3-5 years’ experience in a team assistant or support role.
• Outstanding communication skills for client-facing production.
• Confident and polished interaction with senior stakeholders.

Responsibilities

• Manage complex diary and meeting coordination across time zones.
• Assist in the production of client deliverables ensuring brand consistency.
• Support office culture and organization of team activities.

Skills

Communication

Organizational Skills

Problem-Solving

Attention to Detail

Tools

Microsoft Office

Canva

Clockwork

Job description

2 days ago Be among the first 25 applicants

This range is provided by ISE Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from ISE Partners

Executive Recruitment Consultant ISE Partners Ltd | Recruitment to the Investment Sector | isepartners.com Part of Pertemps Network Group | London

Operations Assistant/Team Assistant – Executive Search / Talent Support – Investment Sector

We are exclusively partnered with a boutique executive search firm specialising in the investment sector to find a talented, organised, and ambitious Team Assistant. This is a brilliant opportunity to join a business where quality and culture go hand in hand—supporting two dynamic Partners and a team of recruitment associates at the heart of a high-performing, target-driven environment.

The role is based in modern, open-plan offices with an onsite gym, café, and bar, as well as excellent transport links. You’ll be joining a close-knit, collaborative team led by a Founder who is an inspiring mentor and an Operations Director whose expertise and energy are contagious—a leader who will make you feel empowered and excited to come to work.

This is a role for someone who combines gravitas, polish, and poise with a sociable, kind-hearted approach. If you love delivering high-quality work, thrive on structure and deadlines, and take pride in your written and visual presentation, this opportunity offers real potential for long-term growth.

The Role

You’ll be a key member of the operations function, supporting day-to-day activities that keep the firm running smoothly and impressing clients globally. Responsibilities include:

• Complex diary and meeting coordination
• Schedule and manage meetings, interviews, and video calls across time zones with precision and foresight; manage last-minute changes gracefully.
• Build strong relationships with clients, candidates, and client-side support teams; represent the firm with professionalism and warmth.
• Document and report preparation
• Assist in the production of client deliverables including candidate resumes, update reports, and pitch presentations—ensuring they are consistent, brand-aligned, and beautifully presented.
• Creative marketing & content support
• Use your strong written English and design sense to support the creation of marketing materials, team bios, brochures, and internal documents.
• Office and culture support
• Help organise in-house and off-site team activities, maintain supplies, and support wider company operations.
• System and process support
• Encourage best practice use of Clockwork (or similar CRM) and internal systems to ensure smooth team workflow.
• General administrative support
• Assist across all areas as needed, ensuring no detail is missed and deadlines are always met.

What We’re Looking For

We’re seeking someone who blends operational excellence with creative capability—someone who is confident and calm under pressure, yet sociable and kind by nature.

You’ll bring:

• 3–5 years’ experience in a team assistant, support, or coordinator role in executive search, recruitment, or a talent function—ideally within financial or professional services
• Outstanding written and verbal communication skills, including creative writing and client-facing content production
• High standards, attention to detail, and a strong sense of ownership
• The ability to build rapport at all levels, particularly with senior stakeholders
• A naturally polished and poised manner—comfortable interacting with senior executives and global clients
• A kind, approachable personality and a team-first mindset
• Comfort in a target-driven, deadline-oriented environment
• A proactive, problem-solving approach to everything you do

Technical Skills

You’ll need to be confident with a range of tools and platforms, including:

• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Canva – for creative design tasks and social materials
• Google Slides – for client and internal presentations
• Adobe Photoshop & Illustrator – for polished, professional-quality design
• Clockwork (or similar CRM/database experience)
• Strong penmanship and creative writing skills for marketing, bios, and brochures

What’s on Offer

• A long-term career with a respected boutique search firm
• Exposure to global clients and C-level talent
• Close mentorship from a hands-on Founder and experienced Operations Director
• Modern offices with an onsite gym, café, and bar
• Excellent transport links
• Pension contribution
• 25 days’ annual leave + 3 bonus days at Christmas
• Regular team socials and international company trips
• A kind, inclusive, high-performing team culture

To Apply

If you’re a polished, personable, and creative team assistant with a passion for quality and a desire to grow within a dynamic and inspiring business, we’d love to hear from you. Apply today to learn more.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Investment Banking and Technology, Information and Media

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