Executive Support Senior

Forvis Mazars in the UK; Greater London; On-site; GBP 42,000 - 64,000; Full time

Job summary

Forvis Mazars in the UK is seeking an experienced Executive Support Senior to provide professional, high-quality support to members of the Executive Board. This key role within our Business Support function requires exceptional organisational skills, attention to detail and the ability to build strong relationships with senior stakeholders.

Based predominantly in the office with travel to Forvis Mazars offices across the UK as needed, you will supervise an Executive Support Assistant and

Qualifications

• Previous experience in Executive Support, EA or Senior Business Support roles, ideally within a professional services environment.
• Experience supervising or managing team members.
• Exceptional organisational and prioritisation skills, with the ability to manage multiple demands effectively.
• Strong attention to detail and a proactive approach to problem-solving.
• Excellent written communication skills, including the ability to produce concise and accurate meeting notes.
• Outstanding interpersonal and stakeholder management skills.
• A collaborative working style and the ability to build strong relationships at all levels.
• A passion for delivering exceptional service.
• The ability to remain calm and effective under pressure while managing competing priorities.
• Strong networking and relationship-building skills.
• Advanced Microsoft Office skills, particularly Word, Excel and PowerPoint.

Responsibilities

• Provide high-quality executive support to members of the Executive Board.
• Manage complex diaries, coordinating internal and external meetings and ensuring all logistical requirements are met.
• Support virtual meetings, including the effective use of Microsoft Teams and other technology solutions.
• Proactively identify and resolve diary conflicts while anticipating future priorities.
• Provide inbox management support during periods of absence.
• Coordinate domestic and international travel arrangements, including itineraries and visa applications.
• Process expenses and respond to ad-hoc support requests.
• Build trusted relationships with Executive Board members and key internal and external stakeholders.
• Deliver an exceptional level of service and responsiveness at all times.
• Work collaboratively with the Business Support Manager, Business Support Hub Manager and wider Executive Support team to drive efficiencies and improve processes.
• Identify opportunities to leverage technology and innovative ways of working.
• Support the development and performance management of an Executive Support Assistant.
• Contribute to training and development initiatives across the Executive Support team.
• Monitor and report on team KPIs, helping to drive continuous improvement and service excellence.

Skills

Executive support

Team supervision

Stakeholder management

Diary management

Travel coordination

Problem solving

Communication skills

Pressure management

Networking

MS Office

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services. Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future.

Forvis Mazars is a leading global professional services network providing audit & assurance, tax and advisory services. You’ll join a collaborative and inclusive team where you can develop your skills, explore new opportunities and contribute from day one. Together, we grow, belong and impact. #LI-JH2

About the team

Our Business Support teams play a critical role in enabling the firm to operate effectively. They provide high-quality support to colleagues and stakeholders across the business, helping to drive efficiency, collaboration and a consistently excellent experience.

As part of this team, you’ll work closely with senior leaders and colleagues across the firm, contributing to the success of our people and our business

About the role

We are looking for an experienced Executive Support Senior to provide professional, high-quality support to members of the Executive Board. This is a key role within our Business Support function, requiring exceptional organisational skills, attention to detail and the ability to build strong relationships with senior stakeholders.

Alongside supporting Executive Board members, you will provide day-to-day supervision of an Executive Support Assistant and play an active role in driving continuous improvement across the Executive Support team. This is a predominantly office-based position and will require travel to Forvis Mazars offices across the UK as business needs require.

• Provide high-quality executive support to members of the Executive Board.
• Manage complex diaries, coordinating internal and external meetings and ensuring all logistical requirements are met.
• Support virtual meetings, including the effective use of Microsoft Teams and other technology solutions.
• Proactively identify and resolve diary conflicts while anticipating future priorities.
• Provide inbox management support during periods of absence.
• Coordinate domestic and international travel arrangements, including itineraries and visa applications.
• Process expenses and respond to ad-hoc support requests.
• Build trusted relationships with Executive Board members and key internal and external stakeholders.
• Deliver an exceptional level of service and responsiveness at all times.
• Work collaboratively with the Business Support Manager, Business Support Hub Manager and wider Executive Support team to drive efficiencies and improve processes.
• Identify opportunities to leverage technology and innovative ways of working.
• Support the development and performance management of an Executive Support Assistant.
• Contribute to training and development initiatives across the Executive Support team.
• Monitor and report on team KPIs, helping to drive continuous improvement and service excellence.

What are we looking for?

• Previous experience in a similar Executive Support, Executive Assistant or Senior Business Support position, ideally within a professional services environment.
• Experience supervising or managing team members.
• Exceptional organisational and prioritisation skills, with the ability to manage multiple demands effectively.
• Strong attention to detail and a proactive approach to problem-solving.
• Excellent written communication skills, including the ability to produce concise and accurate meeting notes.
• Outstanding interpersonal and stakeholder management skills.
• A collaborative working style and the ability to build strong relationships at all levels.
• A passion for delivering exceptional service.
• The ability to remain calm and effective under pressure while managing competing priorities.
• Strong networking and relationship-building skills.
• Advanced Microsoft Office skills, particularly Word, Excel and PowerPoint.

At Forvis Mazars diversity, equity and inclusion are central to our values. We value our people’s unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients. We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential. At Forvis Mazars, we promote an environment in which you cangrowyour skills,belongto a team that values your ideas, and make animpactthat matters.