Executive Support Senior

Forvis Mazars LLP; Sutton; On-site; GBP 42,000 - 60,000; Full time

Job summary

Forvis Mazars in the UK seeks an experienced Executive Support Senior to provide high-quality support to the Executive Board. The role includes diary management, travel coordination, and mentoring a junior Executive Support Assistant, with travel to UK offices as needed.

You will work closely with senior leaders, driving continuous improvement in the Executive Support team and leveraging technology to enhance efficiency and service excellence.

Qualifications

• Experience in Executive Support or Senior Business Support roles.
• Experience supervising or managing team members.
• Excellent organisational and prioritisation skills.
• Strong stakeholder management and communication skills.

Responsibilities

• Provide high-quality executive support to members of the Executive Board.
• Manage complex diaries and coordinate meetings and travel arrangements.
• Support virtual meetings using Microsoft Teams and other tools.
• Build trusted relationships with senior stakeholders and drive improvements.
• Supervise and develop the Executive Support Assistant and support coaching.
• Monitor KPIs and report on service delivery and outcomes.

Skills

Executive Support

Team management

Organisation

Stakeholder management

Communication

MS Office

Microsoft Teams

Travel coordination

Tools

MS Office

Microsoft Teams

Job description

Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services. Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future. Forvis Mazars is a leading global professional services network providing audit & assurance, tax and advisory services. You’ll join a collaborative and inclusive team where you can develop your skills, explore new opportunities and contribute from day one. Together, we grow, belong and impact.

About the team

Our Business Support teams play a critical role in enabling the firm to operate effectively. They provide high-quality support to colleagues and stakeholders across the business, helping to drive efficiency, collaboration and a consistently excellent experience. As part of this team, you'll work closely with senior leaders and colleagues across the firm, contributing to the success of our people and our business.

About the role

We are looking for an experienced Executive Support Senior to provide professional, high-quality support to members of the Executive Board. This is a key role within our Business Support function, requiring exceptional organisational skills, attention to detail and the ability to build strong relationships with senior stakeholders. Alongside supporting Executive Board members, you will provide day-to-day supervision of an Executive Support Assistant and play an active role in driving continuous improvement across the Executive Support team. This is a predominantly office-based position and will require travel to Forvis Mazars offices across the UK as business needs require.

• Provide high-quality executive support to members of the Executive Board.
• Manage complex diaries, coordinating internal and external meetings and ensuring all logistical requirements are met.
• Support virtual meetings, including the effective use of Microsoft Teams and other technology solutions.
• Proactively identify and resolve diary conflicts while anticipating future priorities.
• Provide inbox management support during periods of absence.
• Coordinate domestic and international travel arrangements, including itineraries and visa applications.
• Process expenses and respond to ad-hoc support requests.
• Build trusted relationships with Executive Board members and key internal and external stakeholders.
• Deliver an exceptional level of service and responsiveness at all times.
• Work collaboratively with the Business Support Manager, Business Support Hub Manager and wider Executive Support team to drive efficiencies and improve processes.
• Identify opportunities to leverage technology and innovative ways of working.
• Support the development and performance management of an Executive Support Assistant.
• Contribute to training and development initiatives across the Executive Support team.
• Monitor and report on team KPIs, helping to drive continuous improvement and service excellence.

What are we looking for?

• Previous experience in a similar Executive Support, Executive Assistant or Senior Business Support position, ideally within a professional services environment.
• Experience supervising or managing team members.
• Exceptional organisational and prioritisation skills, with the ability to manage multiple demands effectively.
• Strong attention to detail and a proactive approach to problem-solving.
• Excellent written communication skills, including the ability to produce concise and accurate meeting notes.
• Outstanding interpersonal and stakeholder management skills.
• A collaborative working style and the ability to build strong relationships at all levels.
• A passion for delivering exceptional service.
• The ability to remain calm and effective under pressure while managing competing priorities.
• Strong networking and relationship-building skills.
• Advanced Microsoft Office skills, particularly Word, Excel and PowerPoint.

Our commitment to diversity and inclusion

At Forvis Mazars diversity, equity and inclusion are central to our values.

We value our people's unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients.

We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith.

We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential.

At Forvis Mazars, we promote an environment in which you cangrowyour skills,belongto a team that values your ideas, and make animpactthat matters.

Forvis Mazars is a leading global professional services network providing audit & assurance, tax and advisory services. In the UK, we're home to more than 3,400 professionals and 190 partners across 14 offices, all united by a shared purpose: shaping a better future.

Whether you're starting your career or taking your next step, you'll find opportunities to learn, develop and make a meaningful contribution from day one. We believe the best ideas come from different perspectives, so you'll be encouraged to bring your whole self to work, collaborate with talented people across our firm, and build relationships that help you grow.

At Forvis Mazars, you'll belong to a local team, benefit from global opportunities, and make an impact for our clients, communities and each other. Together, we grow, belong and impact.

Our feedback and coaching culture means we are passionate about improving our application process. We would value your feedback on how you have found our recruitment process.

We recruit most of our opportunities on a rolling basis, so roles may close earlier than advertised if they receive a high volume of applications.

As we've recently transitioned to a new application portal, there may occasionally be some unexpected issues. While everything should run smoothly, if you experience any issues or something doesn't look quite right, please get in touch with our recruitment team and we'll be happy to help.

We want to get to know the real you. Applications written in your own words help us understand your experiences, motivations and potential, so we'd encourage candidates not to rely on AI-generated answers.

At Forvis Mazars, we believe great careers start with great experiences. That's why we're committed to providing a transparent, respectful and people-centred recruitment process. Every application is reviewed by our team, and all candidates will receive an outcome, regardless of the result.