Executive Support & Diary Coordinator

Office Angels; City of Edinburgh; On-site; GBP 15,000 - 21,000; Full time

Benefits offered by this job

Weekly pay

Pension scheme

28 days annual leave

Job summary

Office Angels in Edinburgh is seeking an organized and proactive Business Support Coordinator for an ongoing temporary assignment. You will support Directors with diary management, travel bookings, meeting coordination and general administrative duties to keep a busy office running smoothly.

This role offers a varied workload, exposure to senior leadership and a central Edinburgh location. Ideal candidates will have experience in business support or PA roles, superb multitasking and excellent

Qualifications

• Experience in a Business Support, Executive Assistant, Personal Assistant or Senior Administration role.
• Excellent organisational skills with the ability to manage competing priorities.
• Strong diary management and coordination experience.
• Excellent written and verbal communication skills.

Responsibilities

• Providing comprehensive support to Directors, including diary management, travel arrangements, accommodation bookings, meeting coordination and general administrative support.
• Liaising with external contacts and stakeholders on behalf of senior management.
• Sourcing and booking external meeting venues.
• Coordinating Town Hall events and managing senior management availability.
• Preparing and managing documents for signature using DocuSign and similar platforms.
• Assisting with the organisation of Project Board and Committee meetings.
• Processing Director expenses, including corporate and personal claims.
• Providing reception cover when required.
• Creating and distributing internal communications on behalf of senior leadership.
• Supporting the planning and coordination of events and team activities.
• Providing adhoc administrative support across the wider business.

Skills

Diary management

Organisational skills

Communication

Prioritisation

Office coordination

Tools

Microsoft Office

DocuSign

Job description

Office Angels in Edinburgh is seeking an organized and proactive Business Support Coordinator for an ongoing temporary assignment. You will support Directors with diary management, travel bookings, meeting coordination and general administrative duties to keep a busy office running smoothly.

This role offers a varied workload, exposure to senior leadership and a central Edinburgh location. Ideal candidates will have experience in business support or PA roles, superb multitasking and excellent