Temporary Business Support Coordinator - ONGOING BASIS

Office Angels; City of Edinburgh; On-site; GBP 15,000 - 21,000; Full time

Benefits offered by this job

Weekly pay

Pension scheme

28 days annual leave

Job summary

Office Angels in Edinburgh is seeking an organized and proactive Business Support Coordinator for an ongoing temporary assignment. You will support Directors with diary management, travel bookings, meeting coordination and general administrative duties to keep a busy office running smoothly.

This role offers a varied workload, exposure to senior leadership and a central Edinburgh location. Ideal candidates will have experience in business support or PA roles, superb multitasking and excellent

Qualifications

• Experience in a Business Support, Executive Assistant, Personal Assistant or Senior Administration role.
• Excellent organisational skills with the ability to manage competing priorities.
• Strong diary management and coordination experience.
• Excellent written and verbal communication skills.

Responsibilities

• Providing comprehensive support to Directors, including diary management, travel arrangements, accommodation bookings, meeting coordination and general administrative support.
• Liaising with external contacts and stakeholders on behalf of senior management.
• Sourcing and booking external meeting venues.
• Coordinating Town Hall events and managing senior management availability.
• Preparing and managing documents for signature using DocuSign and similar platforms.
• Assisting with the organisation of Project Board and Committee meetings.
• Processing Director expenses, including corporate and personal claims.
• Providing reception cover when required.
• Creating and distributing internal communications on behalf of senior leadership.
• Supporting the planning and coordination of events and team activities.
• Providing adhoc administrative support across the wider business.

Skills

Diary management

Organisational skills

Communication

Prioritisation

Office coordination

Tools

Microsoft Office

DocuSign

Job description

Temporary Business Support Coordinator - ONGOING ROLE

Start Date: Monday 14th September

Duration: Ongoing Temporary Assignment

Hours: 8.30am - 5.30pm (1 hour unpaid lunch)

Hourly rate:

Exciting Ongoing Temporary Opportunity

Our client is seeking an organised and proactive Business Support Coordinator to join their busy office on an ongoing temporary basis.

This is a fantastic opportunity for an experienced administrator who enjoys supporting senior stakeholders, managing multiple priorities and playing a key role in the smooth running of a professional office environment.

Key Responsibilities

• Providing comprehensive support to Directors, including diary management, travel arrangements, accommodation bookings, meeting coordination and general administrative support
• Liaising with external contacts and stakeholders on behalf of senior management
• Sourcing and booking external meeting venues
• Coordinating Town Hall events and managing senior management availability
• Preparing and managing documents for signature using DocuSign and similar platforms
• Assisting with the organisation of Project Board and Committee meetings
• Processing Director expenses, including corporate and personal claims
• Providing reception cover when required
• Creating and distributing internal communications on behalf of senior leadership
• Supporting the planning and coordination of events and team activities
• Providing adhoc administrative support across the wider business

About You

• Previous experience within a Business Support, Executive Assistant, Personal Assistant, or Senior Administration position
• Excellent organisational skills with the ability to manage competing priorities
• Strong diary management and coordination experience
• Excellent written and verbal communication skills
• A proactive and professional approach to work
• Strong attention to detail and a high level of accuracy
• Confidence using Microsoft Office applications and online administration systems

Why Apply?

• Ongoing temporary assignment
• Varied and engaging workload
• Opportunity to support senior leadership
• Central Edinburgh location
• Friendly and professional working environment

Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team:

• Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
• We can search for permanent work whilst you're in assignments and offer expert interview support and advice
• Weekly pay
• Pension scheme option (with employer contributions)
• 28 days paid annual leave (Based on a weekly accrual)

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

Office Angels is an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.