Business Coordinator / PA

Office Angels; Gerrards Cross; On-site; GBP 26,000 - 40,000; Full time

Job summary

Office Angels is seeking a highly organised and proactive Business Coordinator & Junior PA to support the smooth running of a fast-paced and growing business. This role focuses on business coordination (≈90%) with a smaller element of Personal Assistant support to senior leadership (≈10%).

You will work closely with leadership, sales, operations and delivery teams to ensure projects, processes and day-to-day activities run efficiently, with responsibility for CRM upkeep, reporting, and

Responsibilities

• Act as a central coordination point between leadership, sales, delivery, and operational teams.
• Support senior management in maintaining structure, accountability, and visibility across the business.
• Monitor business activities and proactively identify risks, delays, and potential blockers.
• Coordinate internal projects and ensure actions are tracked and completed within agreed timeframes.
• Document, review, and improve internal processes and procedures.
• Organise company events, team socials, and associated logistics.
• Maintain and update CRM systems, ensuring data accuracy and consistency.
• Produce reports and analyse operational data to support decision-making.
• Create and maintain trackers, templates, and administrative tools to improve efficiency.
• Monitor project progress, business performance metrics, and utilisation data.
• Provide ad hoc reporting and business insights for senior stakeholders.
• Ensure internal systems are used effectively and consistently across the organisation.
• Assist with financial administration, budget tracking, and reporting.
• Support recruitment processes, interview coordination, onboarding activities, and associated administration.
• Liaise with suppliers and external partners where required.
• Provide general business and administrative support across multiple functions.
• Provide occasional diary and administrative support to senior leadership.
• Assist with scheduling meetings, coordinating travel arrangements, and managing ad hoc requests.
• Support the preparation of presentations, documents, and meeting materials.
• We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.

Job description

We are seeking a highly organised and proactive Business Coordinator & Junior PA to support the smooth running of a fast-paced and growing business. This role is primarily focused on business coordination (approximately 90%), with a smaller element of Personal Assistant support to senior leadership (approximately 10%).

As a central point of coordination across the business, you will work closely with leadership, sales, operations, and delivery teams to ensure projects, processes, and day-to-day activities are running efficiently.

Key Responsibilities

Business Coordination & Operations

• Act as a central coordination point between leadership, sales, delivery, and operational teams.
• Support senior management in maintaining structure, accountability, and visibility across the business.
• Monitor business activities and proactively identify risks, delays, and potential blockers.
• Coordinate internal projects and ensure actions are tracked and completed within agreed timeframes.
• Document, review, and improve internal processes and procedures.
• Organise company events, team socials, and associated logistics.

Systems, Reporting & Administration

• Maintain and update CRM systems, ensuring data accuracy and consistency.
• Produce reports and analyse operational data to support decision-making.
• Create and maintain trackers, templates, and administrative tools to improve efficiency.
• Monitor project progress, business performance metrics, and utilisation data.
• Provide ad hoc reporting and business insights for senior stakeholders.
• Ensure internal systems are used effectively and consistently across the organisation.

Finance, HR & Business Support

• Assist with financial administration, budget tracking, and reporting.
• Support recruitment processes, interview coordination, onboarding activities, and associated administration.
• Liaise with suppliers and external partners where required.
• Provide general business and administrative support across multiple functions.

Junior PA Support

• Provide occasional diary and administrative support to senior leadership.
• Assist with scheduling meetings, coordinating travel arrangements, and managing ad hoc requests.
• Support the preparation of presentations, documents, and meeting materials.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.