Executive Support Coordinator

Children’s Hospices Across Scotland; Slough; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Join a compassionate organization dedicated to supporting children with life-shortening conditions. As an Executive Support Coordinator, you'll provide essential administrative support to the Director of Income Generation and Engagement. This impactful role requires exceptional organizational skills and the ability to thrive in a fast-paced environment. You'll work alongside a high-performing team, contributing to innovative fundraising efforts while enjoying flexible working arrangements. If you're passionate about making a difference and possess the skills to excel in this role, we invite you to apply and be part of a mission that ensures families never face the death of their child alone.

Benefits

Flexible Working

Development Opportunities

Professional Growth

Comprehensive Benefits

Qualifications

• Experience in a similar role such as Personal Assistant or Executive Assistant.
• Exceptional organization skills with effective planning and prioritization.

Responsibilities

• Provide high-quality executive support to the Director of Income Generation.
• Balance competing demands while managing extensive diary commitments.

Skills

MS Office Skills

Organizational Skills

Communication Skills

Problem Solving

Diary Management

Experience in Charity Sector

Job description

Location: Edinburgh Hybrid role which will be based at our Head Office in Edinburgh alongside some home working. We would consider other CHAS sites as a base location

Contract Type: Permanent, Full time 35 hours per week

Closing Date: 11/05/2025 23:59

The Vacancy

We are looking for a highly skilled Executive Support Coordinator to provide high quality executive, administrative and corporate support to the Director of Income Generation and Engagement.

You will be providing support to our Director of Income Generation and Engagement whose remit includes our award-winning fundraising and communication teams. This department moves at pace and requires an individual who is skilled in balancing competing demands whilst providing a high quality and comprehensive administrative service in a busy and challenging environment. You will be supporting a Director who is visually impaired so will have additional access and will be required to provide bespoke support, including navigating systems that are otherwise inaccessible. Please note that our director has a guide dog (the Dude) who is an integral part of the Team.

You will join a high performing Executive Support team, where you will work alongside highly experienced and supportive peers and management providing executive support to the Senior Leadership Team.

This role will ideally be based in our Head Office in Edinburgh. The team are currently working on a hybrid basis with a minimum of 2 days onsite. You should also expect travel to our other CHAS sites as required. We would consider another CHAS site as a base location.

About You

To be successful in this role you will have skill and experience in the following areas:

• Experience in a similar role, such as Personal Assistant, Executive Assistant or Administrator
• The ability to operate flexibly and professionally in a fast-paced environment
• Comprehensive Executive Support and Administration experience, including strong MS Office skills
• Exceptional organisation skills with highly effective planning and prioritisation skills including skill in prioritising your own and others’ time and workload in order to manage the extensive demands associated with daily diary commitments.
• Great attention to detail and exemplary organisational, creative problem solving and decision-making skills.
• With excellent communication skills, you will be a team player with a positive, welcoming and can-do attitude.
• Experience of providing meeting support.
• Previous experience in the charity or healthcare sectors would be an advantage, as would experience of working with volunteers.

Why CHAS

In Scotland, three children a week die from a life-shortening condition. CHAS provides unwavering care for children who may die young, and their whole families. Our team of staff and volunteers work across two children’s hospices, in community settings across the country, and in hospitals alongside NHS staff. We are there for families every step of the way, supporting them in life, death and beyond. Our ambition is that no-one should face the death of their child alone.

Our Income Generation and Engagement Directorate will be crucial in achieving that ambition and have big and creative plans on how to do that. It is an exciting time to join our team, and this impactful role will directly contribute to the effectiveness of our leadership team.

We offer

• Flexible Working: our team works flexibly and in a hybrid manner with time split between at home and onsite in Edinburgh, with travel to other sites as required. CHAS offers flexible and family friendly working and are happy to discuss working arrangements that work for you.
• Development Opportunities: opportunity to engage in continuous structured internal and external learning.
• Professional Growth: Work as part of a high-performing team where you will be encouraged and supported to excel and develop your skills.
• Comprehensive Benefits: Including generous annual leave and pension, incremental salary progression, access to Blue Light discounts, and health and wellbeing support.

Further Information and How to Apply

If you have the skills to help us on this next stage of our journey, we would love to have you as part of our team. Follow the link to answer a couple of questions and upload your CV or complete our full application form.

Further information about the role and benefits of working for CHAS can be found in the attached documents.

For any queries regarding the recruitment process, please contact our HR Team on 0131 444 3293 or by emailing [e-mail] .

This post is subject to a Disclosure Scotland PVG Check or Basic Disclosure check depending on your base location.

Provisional interview date of 20May 2025