Faculty Executive Support Coordinator

TN United Kingdom; Kingston upon Thames; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established institution is looking for a dedicated Faculty Executive Support Coordinator to join their team. This role involves providing top-notch administrative support to the Deputy Dean, ensuring smooth operations across the faculty. The ideal candidate will be a proactive team player with excellent communication skills and a keen attention to detail. You will manage busy schedules and contribute to a collaborative environment, working closely with faculty leadership. This is a fantastic opportunity to be part of a dynamic team within a prestigious university, fostering innovation and excellence in education.

Qualifications

• Experience managing electronic diaries and prioritizing appointments.
• Strong administrative skills in a higher education setting.

Responsibilities

• Provide exceptional PA and administrative support to the Deputy Dean.
• Manage diaries, schedule meetings, and support faculty leadership.

Skills

Diary Management

Communication Skills

Attention to Detail

Proactive Approach

Education

Experience in Higher Education Administration

Public Sector Administration Knowledge

Job description

Faculty Executive Support Coordinator, Kingston upon Thames

Client: Kingston University

Location: Kingston upon Thames, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: 54701565189a

Job Views: 4

Posted: 02.05.2025

Expiry Date: 16.06.2025

Job Description:

The Role

We are seeking a Faculty Executive Support Coordinator to provide excellent Personal Assistant (PA) and administrative support to the Deputy Dean in the Faculty of Engineering, Computing, and the Environment. Previous experience of diary management is essential, along with a good working knowledge of administrative procedures. Knowledge and experience of Higher Education or public sector administration is desirable.

Your responsibilities include managing electronic diaries, arranging and prioritising appointments, meetings, and visits. You will support a busy senior staff member, requiring quick thinking and flexibility to adapt your workload as needed.

You will contribute to the smooth running of the faculty by providing exceptional administrative and secretarial support to the faculty leadership team and Heads of School, including covering for absent team members.

The Person

We seek a professional, friendly, self-motivated team player with excellent communication skills, attention to detail, and a proactive approach. The ability to build good working relationships across the faculty and university is essential. You will work closely with the Faculty Operations Support Manager and other Executive Support Coordinators.

This is an office-based role, not hybrid, requiring full-time presence across two campuses: Penrhyn Road and Roehampton Vale.

The Faculty

The Faculty of Engineering, Computing and the Environment was established in 2022, fostering interdisciplinary research and partnerships with industry. It offers a broad range of disciplines, including construction, aerospace, mechanical engineering, geography, and environment, with innovative, professionally accredited courses designed to prepare students for the professional world.