Executive Support & Coordination Specialist

jobs.jerseyeveningpost.com-job boards; United Kingdom, United Kingdom; On-site; GBP 28,000 - 42,000; Full time

Job summary

Jersey Evening Post is seeking an Executive Support Assistant to join the Operations team in Jersey. The role supports Partners and Directors across the Channel Islands, helping them meet business priorities and develop professionally.

You will manage stakeholder diaries, coordinate travel arrangements, prepare meetings, take minutes, and assist with CRM dashboards and timesheets while ensuring compliance with firm policies and confidentiality.

Qualifications

• Must hold entitlement to work in the UK
• Proficient with Microsoft Office Suite; willingness to learn new tools
• Positive attitude and eagerness to develop professionally
• Strong organisational and self-motivation skills
• Ability to prioritise, multitask and manage time under pressure
• Excellent communication and time-management abilities
• Proactive decision-making and flexible work approach
• Maintain confidentiality and discretion in all dealings
• Strong interpersonal skills and collaboration with colleagues
• Curious mindset toward new technologies and process improvements
• Ability to model inclusivity and understand cultural differences
• Flexibility to support evolving business objectives
• Attention to detail and accuracy in all tasks
• Experience with minute-taking and basic data manipulation would be advantageous

Responsibilities

• Manage stakeholder diaries and ensure meeting materials are prepared
• Coordinate travel logistics including visas, accommodation and flights
• Manage meetings: prepare, attend, take minutes, transcribe recordings and follow up actions
• Support projects through research, attendance at meetings and liaison with project teams
• Draft, proofread and format correspondence ensuring brand compliance
• Monitor stakeholder mailboxes and escalate decisions as needed
• Ensure regulatory compliance and data management per firm policies
• Ensure deadlines are met and workloads balanced across stakeholders
• Delegate transactional work to maintain efficiency
• Provide support for the Client Relationship Management system, dashboards and opportunities
• Ensure timely completion of timesheets per policy
• Organise internal and external events and liaise with suppliers
• Handle general office queries: printing, scanning, laminating, etc.
• Oversee document signing and secure electronic signatures post-approval
• Identify efficiency opportunities within the Executive Support team
• Stay updated with technological advances and support business initiatives
• Provide Line of Service support and assist with travel bookings for new joiners
• Assist stakeholders with social media management and expense/invoice preparation
• Contribute to firmwide initiatives and offer ad-hoc cover for Workplace Operations
• Take ownership of inquiries and resolve or escalate issues as appropriate

Skills

Diary management

Stakeholder coordination

Time management

Multitasking

Communication

Discretion

Interpersonal skills

Curiosity about tech

Tools

Microsoft Office Suite

Job description

Jersey Evening Post is seeking an Executive Support Assistant to join the Operations team in Jersey. The role supports Partners and Directors across the Channel Islands, helping them meet business priorities and develop professionally.

You will manage stakeholder diaries, coordinate travel arrangements, prepare meetings, take minutes, and assist with CRM dashboards and timesheets while ensuring compliance with firm policies and confidentiality.