Executive Assistant to Senior Leaders | Travel & Governance

Smart Recruitment; Saint Helier; On-site; GBP 32,000 - 42,000; Full time

Job summary

Smart Recruitment is seeking an organized Executive Assistant based in Jersey to support senior leaders and the Senior Executive Assistant. You will coordinate diaries, travel, communications and governance processes, delivering high-standard administrative support with discretion.

You will help manage meetings, minutes and action items while maintaining strong stakeholder relationships and ensuring efficient day-to-day operations in a fast-paced environment.

Qualifications

• GCSEs or BTEC qualification is required.
• Excellent verbal and written communication is essential.
• Strong organisational and time management abilities with capacity to balance priorities.
• High levels of discretion, professionalism and confidentiality.
• Ability to build and maintain effective relationships across all levels of the organisation.
• Attention to detail and accuracy is critical.

Responsibilities

• Provide administrative and organisational support to senior executives and leaders as directed.
• Deputise for the Senior Executive Assistant during periods of absence.
• Coordinate diaries, meetings, communications and workflows to ensure efficient business operations.
• Arrange cost-effective travel and accommodation for executives and leaders.
• Support the preparation and distribution of Executive Committee and Sub-Committee meeting packs.
• Produce accurate meeting minutes and monitor the progress of agreed actions.
• Assist with planning and coordinating internal and external meetings, events and off-site activities.
• Manage office supplies, equipment and operational processes to maintain an effective working environment.
• Act as a key contact for external vendors and stakeholders, building and maintaining positive relationships.
• Handle incoming enquiries, calls, emails and requests in a timely and professional manner.
• Identify and elevate urgent issues or deviations from SOPs where appropriate.
• Maintain strict confidentiality when dealing with sensitive information and documentation.
• Support continuous improvement activities and contribute to overall efficiency.
• Embrace and promote positive change, ensuring knowledge and information are effectively managed and shared.
• Comply with data security, risk management, regulatory and company policy requirements.

Skills

Communication

Organisation

Discretion

Relationship building

Attention to detail

Time management

Education

GCSEs or BTEC qualification

Diploma/degree or equivalent

Tools

Microsoft Office

Job description

Smart Recruitment is seeking an organized Executive Assistant based in Jersey to support senior leaders and the Senior Executive Assistant. You will coordinate diaries, travel, communications and governance processes, delivering high-standard administrative support with discretion.

You will help manage meetings, minutes and action items while maintaining strong stakeholder relationships and ensuring efficient day-to-day operations in a fast-paced environment.