Executive Support Specialist – Travel & Calendars

Itchyfeet Recruitment Agency; United Kingdom; On-site; GBP 28,000 - 36,000; Full time

Job summary

Itchyfeet Recruitment Agency is helping a growing Operations team in Jersey recruit an Executive Support Assistant. The role supports Partners and Directors, manages diaries, coordinates travel and meetings, and helps the firm run smoothly.

You will work closely with stakeholders, handle confidential information, maintain timelines, draft correspondence, and contribute to firm-wide initiatives while developing professionally in a dynamic environment.

Qualifications

• Experience with desktop applications, particularly Microsoft Suite, is desirable, and a willingness to learn is essential.
• Strong organisational and self-motivation skills are required.
• Excellent communication and time management skills are essential.

Responsibilities

• Manage stakeholder diaries and ensure meeting documentation is complete.
• Coordinate travel logistics including visas, accommodation and flights.
• Attend and take minutes for stakeholder meetings and produce follow-up actions.
• Draft, review, and proofread correspondence and documentation in line with brand guidelines.
• Maintain stakeholder mailboxes and assist with decision-making where needed.
• Ensure compliance with regulatory requirements and firm policies.

Job description

Itchyfeet Recruitment Agency is helping a growing Operations team in Jersey recruit an Executive Support Assistant. The role supports Partners and Directors, manages diaries, coordinates travel and meetings, and helps the firm run smoothly.

You will work closely with stakeholders, handle confidential information, maintain timelines, draft correspondence, and contribute to firm-wide initiatives while developing professionally in a dynamic environment.