Executive Assistant

Maven Partners Offshore; Saint Helier; On-site; GBP 42,000 - 62,000; Full time

Job summary

Maven Partners Offshore in Jersey seeks an experienced Executive Assistant to provide dedicated support to senior Directors and leadership. The role is fast-paced, requiring exceptional organisational skills and discretion to manage confidential information.

You will coordinate calendars, meetings, travel and events, prepare materials, take minutes, and support governance processes while acting as a reliable point of contact for stakeholders.

Qualifications

• Experience as Secretary/PA/Executive Assistant or similar administrative role.
• Experience supporting senior executives or at Senior Executive Assistant level would be advantageous.
• A diploma, degree or professional qualification would be desirable.

Responsibilities

• Provide administrative and organisational support to senior executives, including diary management, meetings, correspondence and travel arrangements.
• Deputise for the Senior Executive Assistant when required.
• Coordinate Executive Committee and Sub-Committee meetings, including preparing meeting packs, taking minutes and monitoring agreed actions.
• Assist with the organisation of internal and external meetings, events and off-site activities.
• Manage office supplies, facilities and day-to-day operational requirements.
• Act as a key point of contact for external suppliers and stakeholders, handling enquiries professionally and efficiently.
• Maintain accurate records and handle confidential information with discretion.
• Support business efficiency, process improvements and compliance with internal policies and procedures.

Skills

Organisation

Communication

Discretion

MS Office

Education

Diploma/degree or equivalent

Tools

Microsoft Office

Job description

We are working with our client to appoint an experienced Executive Assistant, providing dedicated support to Directors and senior leadership. This is a varied and fast-paced role, ideally suited to someone with strong organisational skills, excellent attention to detail and the ability to manage competing priorities while handling sensitive and confidential information with discretion.

The successful candidate will work closely with senior stakeholders, supporting coordinating executive activities, managing communications, organising travel and events, and supporting governance processes.

KEY RESPONSIBILITIES:

• Provide administrative and organisational support to senior executives, including diary management, meetings, correspondence and travel arrangements
• Deputise for the Senior Executive Assistant when required
• Coordinate Executive Committee and Sub-Committee meetings, including preparing meeting packs, taking minutes and monitoring agreed actions
• Assist with the organisation of internal and external meetings, events and off-site activities
• Manage office supplies, facilities and day-to-day operational requirements
• Act as a key point of contact for external suppliers and stakeholders, handling enquiries professionally and efficiently
• Maintain accurate records and handle confidential information with discretion
• Support business efficiency, process improvements and compliance with internal policies and procedures

QUALIFICATIONS AND EXPERIENCE:

• Previous experience in a Secretary, Personal Assistant, Executive Assistant or similar administrative support role
• Experience supporting senior executives or at Senior Executive Assistant level would be advantageous
• A diploma, degree or relevant professional qualification would be desirable

SKILLS AND ATTRIBUTES:

• Excellent organisational skills
• Strong written and verbal communication skills
• Excellent working knowledge of Microsoft Office
• High levels of accuracy, discretion and confidentiality
• Experience improving administrative processes, filing systems and travel arrangements would be advantageous
• Must be Entitled or Entitled to work in Jersey