Executive Secretary to Partners — Heathrow Office

Moore Kingston Smith; Hounslow; On-site; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Private Health Insurance

25 days annual leave + 3 days off at X

Wellbeing Support

Inclusive Employer

Job summary

Moore Kingston Smith in Heathrow is seeking an experienced Administrator to support Partners, Directors and the wider team. This fully office-based role offers varied duties from secretarial support to client onboarding and day-to-day office coordination.

The position suits someone local with strong MS Office skills and a proactive, discreet approach to confidential information. The role is five days a week in our Heathrow office.

Qualifications

• Experience in an administrative/secretarial role.
• Experience in a professional services environment (accountancy/legal/financial services).
• Strong MS Office skills: Word, Excel, Outlook, PowerPoint.
• Excellent written and verbal communication.
• High attention to detail with discretion in handling confidential information.
• Ability to commute to Heathrow five days a week.

Responsibilities

• Provide secretarial and administrative support to Partners, Directors and the Heathrow team.
• Manage diaries, arrange meetings and prepare meeting rooms and refreshments.
• Prepare and format letters, reports, proposals, presentations and meeting minutes.
• Support client onboarding and AML procedures, including engagement letters and onboarding forms.
• Maintain accurate client records and filing systems.
• Process invoices, expenses and other routine financial admin.
• Coordinate travel, accommodation, couriers, post and banking as required.
• Provide reception cover and welcome clients and visitors.
• Assist with client meetings, office events and social activities.

Skills

Microsoft Office

Administration

Secretarial support

Client onboarding

Organisational skills

Communication skills

Tools

Word

Excel

Outlook

PowerPoint

Job description

Moore Kingston Smith in Heathrow is seeking an experienced Administrator to support Partners, Directors and the wider team. This fully office-based role offers varied duties from secretarial support to client onboarding and day-to-day office coordination.

The position suits someone local with strong MS Office skills and a proactive, discreet approach to confidential information. The role is five days a week in our Heathrow office.