Administrator, Heathrow

Moore Kingston Smith; Hounslow; On-site; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Private Health Insurance

25 days annual leave + 3 days off at X

Wellbeing Support

Inclusive Employer

Job summary

Moore Kingston Smith in Heathrow is seeking an experienced Administrator to support Partners, Directors and the wider team. This fully office-based role offers varied duties from secretarial support to client onboarding and day-to-day office coordination.

The position suits someone local with strong MS Office skills and a proactive, discreet approach to confidential information. The role is five days a week in our Heathrow office.

Qualifications

• Experience in an administrative/secretarial role.
• Experience in a professional services environment (accountancy/legal/financial services).
• Strong MS Office skills: Word, Excel, Outlook, PowerPoint.
• Excellent written and verbal communication.
• High attention to detail with discretion in handling confidential information.
• Ability to commute to Heathrow five days a week.

Responsibilities

• Provide secretarial and administrative support to Partners, Directors and the Heathrow team.
• Manage diaries, arrange meetings and prepare meeting rooms and refreshments.
• Prepare and format letters, reports, proposals, presentations and meeting minutes.
• Support client onboarding and AML procedures, including engagement letters and onboarding forms.
• Maintain accurate client records and filing systems.
• Process invoices, expenses and other routine financial admin.
• Coordinate travel, accommodation, couriers, post and banking as required.
• Provide reception cover and welcome clients and visitors.
• Assist with client meetings, office events and social activities.

Skills

Microsoft Office

Administration

Secretarial support

Client onboarding

Organisational skills

Communication skills

Tools

Word

Excel

Outlook

PowerPoint

Job description

Description

Are you an experienced administrator who enjoys being at the centre of a busy professional office?

Department: Advice, Audit & Accounts

Location: Heathrow

Compensation: £29,000 - £36,000 / year

We are looking for an organised and proactive Administrator to support our Partners, Directors, Senior Managers and wider team in our Heathrow office. This is a varied position combining secretarial support, client administration and day-to-day office coordination.

The role is fully office-based, five days per week, so it would particularly suit someone who lives locally or within a comfortable daily commute of Heathrow.

Please note that while the role is being advertised externally as Administrator, Heathrow, the successful candidate’s official internal job title will be Secretary.

What you’ll be doing

• Providing secretarial and administrative support to Partners, Directors, Senior Managers and the wider Heathrow team
• Managing diaries, arranging meetings and preparing meeting rooms and refreshments
• Preparing and formatting letters, reports, proposals, presentations and meeting minutes
• Supporting client onboarding and anti-money laundering procedures, including engagement letters, client set-up forms and related documentation
• Maintaining accurate client records, contact details and filing systems
• Supporting the administration of client accounts and tax returns, with training provided on the relevant systems
• Processing invoices, expenses and other routine financial administration
• Coordinating travel, accommodation, couriers, post and banking where required
• Providing reception cover as part of the office rota and welcoming clients and visitors
• Assisting with client meetings, office events and social activities
• Helping with the smooth day-to-day running of the Heathrow office, including ordering supplies and maintaining office records

What we’re looking for

• Previous experience in an administrative, secretarial, team support or personal assistant role
• Experience gained within a professional services, accountancy, legal, financial services or similarly structured corporate environment
• Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint
• Experience preparing and formatting professional documents, reports and spreadsheets
• Excellent written and verbal communication skills
• Strong organisational skills, with the ability to manage competing priorities
• High attention to detail and a discreet approach to confidential information
• A proactive, flexible and dependable working style
• Confidence working independently while contributing to a close-knit office team
• A professional and welcoming approach when dealing with clients, visitors and colleagues
• The ability to attend the Heathrow office five days per week

Why join us?

This is a great opportunity to become a valued member of a friendly and established office, working closely with colleagues at different levels of the business. You will have a varied workload, regular contact with clients and the opportunity to take ownership of activities that help the team and office operate effectively.

• Salary: Transparent pay framework & promotion opportunities to recognise your contributions and performance.
• Generous Annual Leave: Enjoy 25 days plus three days off at Christmas.
• Comprehensive Wellbeing Support: Private Health Insurance, Access to Digicare+, Employee Assistance Programme, and more!
• Inclusive Employer: Be part of a diverse team with equity, inclusion, and flexibility at the core