Office Secretary | Heathrow | Private Health & 25 Days

Moore Kingston Smith LLP; England; On-site; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Salary transparency

Job summary

Moore Kingston Smith LLP is seeking an Administrator to support our Heathrow office. The role is office-based five days per week, assisting Partners, Directors and the wider team with secretarial tasks, client administration and day-to-day office coordination.

You will manage diaries, prepare documents, support onboarding and AML procedures, maintain client records and handle invoices. This is a customer-facing, busy professional services environment requiring proactivity and discretion.

Qualifications

• Previous experience in an administrative, secretarial, team support or personal assistant role.

Responsibilities

• Providing secretarial and administrative support to Partners, Directors, Senior Managers and the wider Heathrow team
• Managing diaries, arranging meetings and preparing meeting rooms and refreshments
• Preparing and formatting letters, reports, proposals, presentations and meeting minutes
• Supporting client onboarding and anti-money laundering procedures, including engagement letters, client set-up forms and related documentation
• Maintaining accurate client records, contact details and filing systems
• Supporting the administration of client accounts and tax returns, with training provided on the relevant systems
• Processing invoices, expenses and other routine financial administration
• Coordinating travel, accommodation, couriers, post and banking where required; providing reception cover as part of the office rota and welcoming clients and visitors
• Assisting with client meetings, office events and social activities
• Helping with the smooth day-to-day running of the Heathrow office, including ordering supplies and maintaining office records

Skills

MS Office

Communication skills

Organisational skills

Attention to detail

Independence

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Moore Kingston Smith LLP is seeking an Administrator to support our Heathrow office. The role is office-based five days per week, assisting Partners, Directors and the wider team with secretarial tasks, client administration and day-to-day office coordination.

You will manage diaries, prepare documents, support onboarding and AML procedures, maintain client records and handle invoices. This is a customer-facing, busy professional services environment requiring proactivity and discretion.