Administration Assistant

CBSbutler Holdings Limited trading as CBSbutler; Greater London; On-site; GBP 24,000 - 34,000; Full time

Job summary

We have a fantastic opportunity for an Administrative Assistant/ Secretary to join a busy General Practice team in a professional services company based in Hayes.

This is a varied role providing secretarial and administrative support to Partners, Directors, Senior Managers and the wider team, while also helping to ensure the office runs smoothly and clients receive a professional and welcoming service.

Qualifications

• Previous experience in a secretarial, PA or administrative support role ideally in an accountancy firm, law practice or financial/ professional services firm.
• Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint.
• Excellent organisation and attention to detail.
• Ability to manage confidential information with discretion.
• A strong team player who can also work independently.

Responsibilities

• Managing diaries, arranging meetings and preparing meeting rooms.
• Preparing and formatting letters, reports, presentations and other documents.
• Supporting client onboarding and AML administration.
• Maintaining accurate client records and CRM information.
• Assisting with client accounts and tax return administration - full training provided.
• Processing invoices and expenses.
• Coordinating travel, couriers, post and office requirements.
• Providing reception cover and supporting clients and visitors.
• Assisting with client meetings, lunches and office events.
• Providing general administrative support across the office.

Skills

MS Office

Secretarial experience

Attention to detail

Discretion with confidential info

Team player

Job description

We have a fantastic opportunity for an Administrative Assistant/ Secretary to join a busy General Practice team in a professional services company based in Hayes.

This is a varied role providing secretarial and administrative support to Partners, Directors, Senior Managers and the wider team, while also helping to ensure the office runs smoothly and clients receive a professional and welcoming service.

Due to the nature of the work, this role is based onsite.

Responsibilities

• Managing diaries, arranging meetings and preparing meeting rooms
• Preparing and formatting letters, reports, presentations and other documents
• Supporting client onboarding and AML administration
• Maintaining accurate client records and CRM information
• Assisting with client accounts and tax return administration - full training provided
• Processing invoices and expenses
• Coordinating travel, couriers, post and office requirements
• Providing reception cover and supporting clients and visitors
• Assisting with client meetings, lunches and office events
• Providing general administrative support across the office

Requirements

• Previous experience in a secretarial, PA or administrative support role ideally in an accountancy firm, law practice or financial/ professional services firm
• Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint
• Excellent organisation and attention to detail
• The ability to manage confidential information with discretion
• A strong team player who can also work independently

In return you can expect a competitive salary and benefits package and the chance for a forward thinking company in a talented team.

If you're an organised, professional and proactive Secretary looking for a varied role within a busy professional environment, we'd love to hear from you.