Administrator, Heathrow

Moore Kingston Smith LLP; England; On-site; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Salary transparency

Job summary

Moore Kingston Smith LLP is seeking an Administrator to support our Heathrow office. The role is office-based five days per week, assisting Partners, Directors and the wider team with secretarial tasks, client administration and day-to-day office coordination.

You will manage diaries, prepare documents, support onboarding and AML procedures, maintain client records and handle invoices. This is a customer-facing, busy professional services environment requiring proactivity and discretion.

Qualifications

• Previous experience in an administrative, secretarial, team support or personal assistant role.

Responsibilities

• Providing secretarial and administrative support to Partners, Directors, Senior Managers and the wider Heathrow team
• Managing diaries, arranging meetings and preparing meeting rooms and refreshments
• Preparing and formatting letters, reports, proposals, presentations and meeting minutes
• Supporting client onboarding and anti-money laundering procedures, including engagement letters, client set-up forms and related documentation
• Maintaining accurate client records, contact details and filing systems
• Supporting the administration of client accounts and tax returns, with training provided on the relevant systems
• Processing invoices, expenses and other routine financial administration
• Coordinating travel, accommodation, couriers, post and banking where required; providing reception cover as part of the office rota and welcoming clients and visitors
• Assisting with client meetings, office events and social activities
• Helping with the smooth day-to-day running of the Heathrow office, including ordering supplies and maintaining office records

Skills

MS Office

Communication skills

Organisational skills

Attention to detail

Independence

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Administrator, Heathrow

Department: Advice, Audit & Accounts

Employment Type: Permanent - Full Time

Location: Heathrow

Reporting To: Partners

Compensation: £29,000 - £36,000 / year

Description

Are you an experienced administrator who enjoys being at the centre of a busy professional office?

We are looking for an organised and proactive Administrator to support our Partners, Directors, Senior Managers and wider team in our Heathrow office. This is a varied position combining secretarial support, client administration and day-to-day office coordination.

The role is fully office-based, five days per week, so it would particularly suit someone who lives locally or within a comfortable daily commute of Heathrow.

Please note that while the role is being advertised externally as Administrator, Heathrow, the successful candidate’s official internal job title will be Secretary.

What you’ll be doing

• Providing secretarial and administrative support to Partners, Directors, Senior Managers and the wider Heathrow team
• Managing diaries, arranging meetings and preparing meeting rooms and refreshments
• Preparing and formatting letters, reports, proposals, presentations and meeting minutes
• Supporting client onboarding and anti-money laundering procedures, including engagement letters, client set-up forms and related documentation
• Maintaining accurate client records, contact details and filing systems
• Supporting the administration of client accounts and tax returns, with training provided on the relevant systems
• Processing invoices, expenses and other routine financial administration
• Coordinating travel, accommodation, couriers, post and banking where requiredProviding reception cover as part of the office rota and welcoming clients and visitors
• Assisting with client meetings, office events and social activities
• Helping with the smooth day-to-day running of the Heathrow office, including ordering supplies and maintaining office records

What we’re looking for

• Previous experience in an administrative, secretarial, team support or personal assistant role
• Experience gained within a professional services, accountancy, legal, financial services or similarly structured corporate environment
• Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint
• Experience preparing and formatting professional documents, reports and spreadsheets
• Excellent written and verbal communication skills
• Strong organisational skills, with the ability to manage competing priorities
• High attention to detail and a discreet approach to confidential information
• A proactive, flexible and dependable working style
• Confidence working independently while contributing to a close-knit office team
• A professional and welcoming approach when dealing with clients, visitors and colleagues
• The ability to attend the Heathrow office five days per week

Why join us?

This is a great opportunity to become a valued member of a friendly and established office, working closely with colleagues at different levels of the business. You will have a varied workload, regular contact with clients and the opportunity to take ownership of activities that help the team and office operate effectively.

• Salary: Transparent pay framework & promotion opportunities to recognise your contributions and performance.
• Generous Annual Leave: Enjoy 25 days plus three days off at Christmas.
• Comprehensive Wellbeing Support: Private Health Insurance, Access to Digicare+, Employee Assistance Programme, and more!
• Inclusive Employer: Be part of a diverse team with equity, inclusion, and flexibility at the core