Heathrow Office Administrator & Client Support

Moore Kingston Smith; Greater London; On-site; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Private Health Insurance

Annual Leave

Office rota coverage

Job summary

Moore Kingston Smith at Heathrow is seeking an experienced Administrator to support Partners, Directors, Senior Managers and the wider team. The role combines secretarial support, client administration and day-to-day office coordination.

This office-based position is five days per week and suitable for someone local or within a comfortable daily commute of Heathrow. Internal job title will be Secretary.

Qualifications

• Previous administrative/secretarial experience in a professional services or corporate environment.
• Strong Microsoft Word, Excel, Outlook and PowerPoint skills.
• Excellent written and verbal communication and strong organisational abilities.
• Ability to manage competing priorities with high attention to detail.

Responsibilities

• Provide secretarial and administrative support to Partners, Directors, Senior Managers and Heathrow team.
• Manage diaries, arrange meetings and prepare meeting rooms and refreshments.
• Prepare and format letters, reports, proposals, presentations and minutes.
• Support client onboarding and AML procedures, including engagement letters and client set-up forms.
• Maintain accurate client records, contact details and filing systems.
• Process invoices, expenses and other routine financial administration.
• Coordinate travel, accommodation, couriers, post and banking as needed.
• Provide reception cover and welcome clients and visitors.
• Assist with client meetings, office events and social activities.
• Help with day-to-day running of the Heathrow office and ordering supplies.

Skills

Microsoft Office

Job description

Moore Kingston Smith at Heathrow is seeking an experienced Administrator to support Partners, Directors, Senior Managers and the wider team. The role combines secretarial support, client administration and day-to-day office coordination.

This office-based position is five days per week and suitable for someone local or within a comfortable daily commute of Heathrow. Internal job title will be Secretary.