Personal Assistant (PA)

Sopra Steria; Greater London; Hybrid; GBP 32,000 - 40,000; Full time

Job summary

Sopra Steria in the UK offers a hybrid role supporting Senior Leadership Team members in the Aerospace Defence and Security division. You will manage calendars, draft communications, and coordinate complex meetings and travel across the UK, with occasional office presence in London or Hemel Hempstead.

The role emphasizes high-quality administrative support, problem-solving, and effective stakeholder coordination, with security clearance at SC level and a permanent, full-time basis.

Qualifications

• PA/EA experience supporting multiple senior leaders is highly beneficial.
• Excellent administration skills are essential.
• Ability to handle confidential matters professionally.
• Work unsupervised with initiative and anticipation.

Responsibilities

• Provide administrative and secretarial support to SLT members.
• Manage complex calendars and prepare correspondence, presentations and reports.
• Screen mail, draft responses and obtain information on initiative.
• Coordinate internal and external meetings, papers and background info.
• Attend meetings, minute them and chase updates / actions.
• Arrange UK travel and accommodation and prepare monthly expenses.

Skills

PA / EA experience

Diary management

Stakeholder coordination

Organisational skills

Confidentiality handling

Initiative

Tools

MS Office

Job description

This is a fantastic opportunity to support several Senior Leadership Team members of the Aerospace Defence and Security sector division of Sopra Steria. The successful candidate will perform a range of administrative, logistical and organisational support duties. This position will require some travel throughout the UK depending on projects and key meetings. We are looking for high-quality candidates with strong problem solving and multi-tasking skills. Excellent interpersonal and communication skills are also essential for this role.

You will be confident in working with others to achieve results and provide services either personally or by leveraging your contacts in a specific area or discipline to meet defined quality or efficiency standards or to ensure best practice advice is given. You will possess the skills, knowledge and ability to perform and deliver without day-to-day supervision as the work involves limited guidance and only general instructions from more senior colleagues.

This is a hybrid role with occasional office presence required in our London or Hemel Hempstead office.

What you'll be doing

• Provide outstanding administrative and secretarial support to SLT members.
• Manage complex calendars and prepare correspondence, business unit communications, presentations and reports as appropriate.
• Screen and control incoming mail, drafting responses, redirecting or obtaining additional information on own initiative.
• Coordinate arrangements for a variety of internal and external meetings, gathering appropriate paperwork and background information.
• Attend and minute meetings as required and possess the ability to chase updates and own actions logs.
• Arrange UK and other approved travel and accommodation including preparing monthly expense claims.
• Have complete integrity, professional loyalty and to respect the position of trust this role enjoys.

What you’ll bring

• Demonstrable PA / EA experience supporting multiple senior leaders is highly beneficial, excellent administration skills are essential.
• Confident MS Office user – Outlook, Teams, Excel, PowerPoint and Copilot.
• Strong diary management skills and stakeholder coordination capability.
• Excellent organisational and planning skills.
• Ability to handle confidential and difficult topics professionally.
• Ability to work unsupervised and show initiative and anticipation.

Employment Type: Full-time, Permanent

Location: Hybrid, occasional London or Hemel Hempstead visits

Security Clearance Level: SC

Internal Recruiter: Adrian

Salary: Up to £40k depending on experience

Benefits: 25 days annual leave with the option to buy additional days, life assurance, pension and health cash plan scheme

We support different ways of working and can offer a range of flexible working arrangements.

Loved reading about this job and want to know more about us?

Our Aerospace, Defence and Security business designs, develops and deploys digital solutions that bring clients enduring business value across the UK’s Public and Private sectors. We foster a culture in which employees feel valued and supported, delivering exceptional rates of customer satisfaction in the UK’s most complex safety- and security-critical markets.

Would you like to join us on our journey?

We embrace difference as a source of creativity, innovation and competitive advantage and are striving to become a more diverse organisation. We welcome applications from people with a diverse variety of backgrounds and identities. We are committed to equality of opportunity for all and do not discriminate on the basis of race, religion, colour, gender, age, disability, sexual orientation or marital status. We have partnered with Vercida, the UK's largest diversity and inclusion focused careers site, where all our vacancies are available in an accessible format.

If you require any adjustments to the recruitment process, to enable you to perform to the best of your ability, please let us know when completing your application. We participate in the Disability Confident scheme and are committed to offering an interview to any candidate with a disability, who meets the minimum criteria for the role. If you believe this could apply to you, please let us know when completing your application.