Executive Secretary – Connected Intelligence (Portsmouth)

Confidential; Portsmouth; Presencial; GBP 27 000 - 34 000; Tempo integral

Resumo da oferta

Confidential, a leading Defence organisation in Portsmouth, seeks a proactive Secretary/Admin Assistant to support the Connected Intelligence team with comprehensive admin and secretarial tasks.

Ideal candidates have strong Microsoft Office skills, superb organisation, discretion with confidential information, and the ability to manage calendars, travel, and multi-function coordination in a fast-paced environment on an umbrella contract (Inside IR35).

Qualificações

• Proven experience in a secretarial/administrative support role within a large corporate or defence setting.
• Excellent written and verbal communication with strong attention to detail.
• Ability to manage multiple tasks with discretion and integrity.

Responsabilidades

• Act as central point supporting all functions within the Connected Intelligence team at Portsmouth.
• Collaborate with functions to ensure smooth operation support to CI activities.
• Prepare logistics and correspondence for internal and external visitors to site.
• Support the Site Director for high-profile visits including CI teams.
• Manage complex calendars, schedule cross-functional meetings, and book travel.
• Support functional heads with calendars, meetings, and travel for personnel.
• Prepare and edit correspondence, reports, presentations, and track actions from meetings.
• Gather performance metrics to compile weekly/monthly reports.
• Process expense reports, purchase orders, and other financial documentation.
• Assist with office management tasks and liaise with vendors.

Conhecimentos

MS Office proficiency

Calendar management

Communication skills

Discretion and confidentiality

Multitasking

Team collaboration

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Confidential, a leading Defence organisation in Portsmouth, seeks a proactive Secretary/Admin Assistant to support the Connected Intelligence team with comprehensive admin and secretarial tasks.

Ideal candidates have strong Microsoft Office skills, superb organisation, discretion with confidential information, and the ability to manage calendars, travel, and multi-function coordination in a fast-paced environment on an umbrella contract (Inside IR35).