Personal Assistant

Yolk Recruitment Ltd; Portsmouth; On-site; GBP 38,000 - 46,000; Full time

Job summary

MERITUS is recruiting a PA for a 12-month contract based in Portsmouth to support senior leadership in a fast-paced, technical environment. You will manage diaries, arrange travel and prepare business documents.

Onsite role requiring BPSS clearance with strong organisation and advanced MS Office skills across Word, Excel, PowerPoint and Outlook. You will work with engineering, PM, quality and finance teams.

Qualifications

• Previous PA/EA/Administrative Assistant experience.
• Experience supporting senior managers or department heads.
• Exceptional organisational and time management skills.
• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook).
• Experience managing complex diaries, meetings and travel arrangements.

Responsibilities

• Manage complex diaries and coordinate meetings across multiple stakeholders.
• Arrange travel and prepare business documentation and presentations.
• Track actions from senior leadership meetings and support reporting activities.
• Provide comprehensive administrative and secretarial support to senior leadership.
• Coordinate activities across engineering, project management, quality and finance functions.

Skills

PA experience

Executive support

Stakeholder management

Communication

Education

Secretarial/administrative qualification

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

MERITUS are recruiting for a PA to join our client within the defence and technology sector on a 12-month contract from their site in Portsmouth. This role will require candidates to undergo BPSS clearance and offers the opportunity to support senior stakeholders within a fast-paced, highly technical environment.

PERSONAL ASSISTANT (PA) - INSIDE IR35 - £20 PER HOUR - PORTSMOUTH - 12 MONTHS - BPSS CLEARANCE - ADMINISTRATIVE SUPPORT - TWO STAGE INTERVIEW PROCESS - SECTOR: DEFENCE & TECHNOLOGY

This position operates on a standard 37-hour week across 4.5 days, working between 07:00 and 19:00 subject to business requirements. The role is primarily site-based in Portsmouth with minimal travel requirements.

As a PA, you will provide comprehensive administrative and secretarial support to senior leadership and wider business functions, ensuring the smooth day-to-day operation of a busy and dynamic department. Acting as a central point of coordination, you will support multiple stakeholders across engineering, project management, quality and finance functions.

You will be responsible for managing complex diaries, coordinating meetings, arranging travel, preparing business documentation and presentations, tracking actions from senior leadership meetings and supporting business reporting activities. This is an excellent opportunity for an organised and proactive individual who thrives in a fast-paced environment and enjoys supporting senior stakeholders.

Skillset/experience required:

What can you bring to the role?

• Previous experience as a PA, Secretary, Executive Assistant or Administrative Assistant
• Experience supporting senior managers or department heads within a corporate environment
• Exceptional organisational and time management skills
• Advanced Microsoft Office skills including Word, Excel, PowerPoint and Outlook
• Experience managing complex diaries, meetings and travel arrangements
• Excellent communication and stakeholder management skills
• Ability to prepare presentations, reports and business correspondence
• Strong attention to detail and ability to handle confidential information professionally
• Experience producing business reports and tracking actions from meetings
• Proactive approach with excellent problem-solving abilities
• Ability to prioritise multiple tasks and work effectively under pressure
• A relevant secretarial or administrative qualification would be advantageous