Administrative Assistant

Confidential; Portsmouth; On-site; GBP 23,000 - 32,000; Full time

Job summary

Confidential in Portsmouth is seeking an Administrative Assistant on a 12 month contract. The role involves supporting multiple functions within the Connected Intelligence division, managing calendars, processing travel arrangements, and preparing reports. The ideal candidate has defence-industry experience and strong MS Office skills.

Offering £20 per hour Inside IR35, the role is based on-site in Portsmouth and requires proactive, independent collaboration with cross-functional teams.

Qualifications

• Experience as a Secretary, Administrative Assistant, or in a similar support role within a large corporate/defence setting.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication with attention to detail.
• Strong organisational and time-management skills with ability to handle multiple tasks.

Responsibilities

• Act as the central point, supporting all functions within the Connected Intelligence business at Portsmouth.
• Prepare logistics and correspondence for internal and external visitors to site.
• Support the Site Director for high-profile visits.
• Manage calendars, schedule cross-functional meetings, and book travel for department heads and teams (local and international).
• Prepare and edit correspondence, reports, and presentations; track action items from meetings.
• Gather performance metrics to compile weekly or monthly business unit reports.
• Process expense reports, purchase orders and other financial documentation.
• Support office management tasks including supplies, facilities requests, and liaising with vendors.

Skills

Microsoft Office

Secretary experience

Time management

Communication skills

Interpersonal skills

Discretion

Independent & team work

Problem solving

Job description

Administrative Assistant

12 month contract

Based in Portsmouth

Offering 20ph Inside IR35

Do you have experience as an Administrative assistant, Secretary, or similar within a large corporate/defence industry setting?

Are you proficient in Microsoft Office Suite?

Do you want to work with an industry-leading company?

If your answer to these is yes, then this could be the role for you!

As the Administrative Assistant, you will be working alongside a market-leading Defence and Aerospace company who are constantly growing and developing. They are always looking to bring on new talents such as yourself and further develop your skills to enable you to grow within the company and industry.

You will be involved in:

• Act as the central point, supporting all functions (Engineering, PM, PMO, Quality, Finance etc.) within the Connected Intelligence business at Portsmouth.
• Provide support to the Functions in preparing all logistics and correspondence for internal and external visitors to site
• Support the Site Director in preparing for any high-profile visits
• Manage complex calendars, schedule cross-functional meetings, and book local and international travel for department heads and teams
• Support the Functional heads in managing and maintaining complex calendars, scheduling meetings, appointments, and travel arrangements for assigned personnel
• As required by functional heads, prepare and edit correspondence, reports, presentations, and other documents, and track action items from high-level divisional meetings
• Gather performance metrics from various teams to compile weekly or monthly business unit reports
• Process expense reports, purchase orders, and other financial documentation in accordance with company policies
• Support office management tasks such as ordering supplies, managing facilities requests, and liaising with external vendors

Your skillset & experience:

• Experience as a Secretary, Administrative Assistant, or in a similar support role, preferably within a large corporate or defence industry setting
• Organisational and time management skills with the ability to prioritise effectively and manage multiple tasks simultaneously
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy
• Strong interpersonal skills and the ability to build rapport with diverse stakeholders
• Discretion and ability to handle confidential information with integrity
• Proactive attitude with a strong sense of initiative and problem-solving abilities
• Ability to work independently and as part of a team in a fast-paced environment

Administrative Assistant

12 month contract

Based in Portsmouth

Offering 20ph Inside IR35