Defence Admin Assistant & Travel Coordinator (12m)

Arm; Portsmouth; On-site; GBP 25,000 - 30,000; Full time

Job summary

Arm is seeking an Administrative Assistant to join our Portsmouth-based team on a 12-month contract. You will provide comprehensive admin support to the Connected Intelligence business, coordinating calendars, travel, and meetings while handling confidential information with discretion.

The role focuses on supporting engineering, PMO, quality, finance and other functions, ensuring smooth operations and timely delivery of documents and reports.

Qualifications

• Experience as a Secretary, Administrative Assistant, or similar in a large corporate/defence setting.
• Strong organisational skills with ability to manage multiple tasks and priorities.
• Excellent written and verbal communication with accuracy and attention to detail.
• Strong interpersonal skills and ability to build rapport with stakeholders.
• Discretion and ability to handle confidential information with integrity.

Responsibilities

• Act as the central point, supporting all functions within the Connected Intelligence business at Portsmouth.
• Provide support to the functions by preparing logistics and correspondence for internal and external visitors to site.
• Support the Site Director in preparing for high-profile visits.
• Manage complex calendars, schedule cross-functional meetings, and arrange travel for department heads and teams.
• Support functional heads in managing calendars and travel arrangements for assigned personnel.
• Prepare and edit correspondence, reports, presentations, and track action items from meetings.
• Gather performance metrics to compile weekly or monthly business unit reports.
• Process expense reports, purchase orders and other financial documents in line with policy.
• Support office management tasks such as ordering supplies and liaising with external vendors.

Skills

Microsoft Office Suite

Organisational & time management

Written and verbal communication

Interpersonal skills

Discretion and confidentiality

Proactive mindset

Independent and team work

Tools

Microsoft Office Suite

Job description

Arm is seeking an Administrative Assistant to join our Portsmouth-based team on a 12-month contract. You will provide comprehensive admin support to the Connected Intelligence business, coordinating calendars, travel, and meetings while handling confidential information with discretion.

The role focuses on supporting engineering, PMO, quality, finance and other functions, ensuring smooth operations and timely delivery of documents and reports.