Executive PA to Estates & Facilities Director

Sabp; Leatherhead; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Flexible working

Free parking

Health and wellbeing support

Job summary

Surrey and Borders Partnership NHS Foundation Trust is seeking an experienced PA/Administrator to support the Director of Estates & Facilities. You will manage the diary, prepare high-quality documents, and take minutes in a confidential, professional manner, ensuring deadlines are met.

The role involves producing agendas, papers, and reports, coordinating meetings, and maintaining efficient administrative workflows to support the department’s aims and objectives.

Qualifications

• Provide high quality, confidential administrative and PA support to the Director of Estates & Facilities.
• Be responsible for effective diary management and coordination of meetings.
• Prepare papers, agendas and minutes with high standard documents and reports.

Responsibilities

• Take and transcribe minutes in appropriate Trust format and produce action logs.
• Prepare papers and agendas for formal meetings; liaise with report authors to ensure timely receipt of papers.
• Follow up action points and ensure owners carry them out before the next meeting.
• Provide lead administrative support to ensure smooth operation of the department.

Skills

Diary management

Minutes taking

Document production

Administrative support

Communication

Tools

Microsoft Office

Job description

Surrey and Borders Partnership NHS Foundation Trust is seeking an experienced PA/Administrator to support the Director of Estates & Facilities. You will manage the diary, prepare high-quality documents, and take minutes in a confidential, professional manner, ensuring deadlines are met.

The role involves producing agendas, papers, and reports, coordinating meetings, and maintaining efficient administrative workflows to support the department’s aims and objectives.