Estates Admin Lead: Diary, Docs & Records

North London NHS Foundation Trust; Greater London; On-site; GBP 34,000 - 37,000; Full time

Benefits offered by this job

NHS Discounts

Generous annual leave

NHS pension scheme

Job summary

North London NHS Foundation Trust is seeking an organised Administrator to join the Estates team. The postholder will work with the Associate Director of Capital Development and Estates Strategy, providing day-to-day administrative support and ensuring records are accurate and accessible.

You will maintain SharePoint folders, project trackers and other estates information systems, and assist with diary management, meetings and reports.

Qualifications

• Business Administration NVQ Level 3/4.
• Awareness of Estates & Facilities functions.
• Experience in NHS or Estates & Facilities environment.

Responsibilities

• Provide reliable administrative support to the Associate Director, including diary management, correspondence, meeting arrangements and monitoring key actions.
• Maintain SharePoint folders, programme trackers, project records and other Estates information systems, ensuring effective document control and version management.
• Prepare and format reports, presentations, briefings, meeting papers and other documentation to a professional standard.
• Coordinating meetings, including preparing agendas, circulating papers, taking accurate minutes and following up agreed actions.
• Monitoring actions, deadlines and outstanding information, liaising with relevant colleagues to support timely completion.

Skills

Strong IT skills

Accurate data entry

Written and verbal communication

Prioritise workload

Teamwork

Adaptability

Education

Business Administration NVQ Level 3/4

Tools

Outlook

Word

Excel

Job description

North London NHS Foundation Trust is seeking an organised Administrator to join the Estates team. The postholder will work with the Associate Director of Capital Development and Estates Strategy, providing day-to-day administrative support and ensuring records are accurate and accessible.

You will maintain SharePoint folders, project trackers and other estates information systems, and assist with diary management, meetings and reports.