Senior Personal Assistant

Connect2Surrey; Reigate; On-site; GBP 32,000 - 42,000; Full time

Job summary

Connect2Surrey is seeking a Senior Personal Assistant to an Executive Director to manage complex calendars, coordinate meetings, and prepare high‑level briefing papers and presentations.

You will handle confidential information with tact, support records management, and liaise with internal colleagues and external partners, including MPs and public bodies, while sometimes working from home during transition.

Qualifications

• Experience as a Personal Assistant or Senior PA preferred.
• Demonstrated discretion and ability to handle confidential information.

Responsibilities

• Provide personal assistance and secretarial support to an Executive Director.
• Manage complex electronic diary, organise meetings and away days; prepare correspondence, reports and presentations; transcribe material as needed.
• Screen incoming calls and manage queries; support records management and actions log with bring-forward system.
• Support the wider team with minute taking and meeting logistics as required.

Job description

Role Purpose

To provide personal assistance and secretarial support to an Executive Director in relation to managing, organising, prioritising and co-ordinating their work.

This includes: complex electronic diary management; organising meetings and away days; producing correspondence, complex report documents and presentations, transcribing from written information; ensuring the Executive Director is briefed and prepared with the relevant paperwork for all meetings; records management (bring forward system, filing, database management, actions management log); screening incoming calls and dealing effectively with queries. The postholder will be required to undertake other such relevant duties as might be deemed necessary by the Executive Director and CLT, contributing flexibily to the overall requirements of the wider team, including minute taking and meeting support where appropriate.

The Senior PA to the Executive Director is a high profile role where tact, initiative, discretion and the ability to perform to the highest of professional standards are critical. The role will require liaising with Members and officers within the organisation and externally with Surrey Members of Parliament, districts and boroughs and other public, private, voluntary and independent agencies and representative organisations in support of the leadership of the Council. Given the sensitive nature of the work, the post holder will need to maintain a high level of confidentiality and discretion, together with the ability to enable successful relationships with key contacts. This role will be based at Woodhatch Place in Reigate, but travel to area offices,countywide, may be required to meet the demands of the role. During the pandemic, the post holder will be required to work from home initially.

Connect2Surrey is a trading style of Surrey & Kent Commercial Services LLP - A joint venture between Surrey County Council & Commercial Services Kent Ltd. Connect2Surrey is an equal opportunities Employment Agency & Business. It positively encourages applications from all suitably qualified and eligible candidates