Executive PA for CMO/COO | Multi-Site & Digital Efficiency

Bupa; Greater London; Hybrid; GBP 42,000 - 62,000; Full time

Benefits offered by this job

25 days holiday per year

Bupa health insurance

Enhanced pension plan

Travel costs via season ticket loan

Cycle2work

Subsidised staff canteen

Job summary

Bupa in London is seeking an Executive Personal Assistant to provide proactive, high-quality support to senior leaders across multiple hospital and diagnostics sites. You will manage complex diaries, coordinate meetings and travel, and help prepare papers and presentations using Microsoft 365 and Copilot.

The role emphasizes digital adoption, sustainability through electronic materials, event support, and building strong internal and external relationships.

Qualifications

• Proven experience as a PA/EA supporting senior leaders in a fast-paced, multi-site environment.
• Strong diary management, meeting prep and travel coordination.
• Excellent digital capability with Microsoft 365 and AI tools.

Responsibilities

• Provide confidential support to allocated directors, anticipating needs and managing complex diaries, meetings and travel.
• Prepare directors for meetings with briefing materials, agendas and action logs.
• Coordinate cross-site meetings and events, ensuring seamless logistics and a professional experience for participants.
• Support paper and presentation preparation using Microsoft 365, Copilot and other digital tools.
• Build relationships across departments and external partners to ensure smooth information flow.
• Promote sustainable, digital working practices and reduce unnecessary email traffic.

Skills

Diary management

Meetings coordination

Travel coordination

Digital literacy

Communication

Relationship building

Discretion

Tools

Microsoft 365

Copilot

Teams

SharePoint

Power Automate

Forms

Job description

Bupa in London is seeking an Executive Personal Assistant to provide proactive, high-quality support to senior leaders across multiple hospital and diagnostics sites. You will manage complex diaries, coordinate meetings and travel, and help prepare papers and presentations using Microsoft 365 and Copilot.

The role emphasizes digital adoption, sustainability through electronic materials, event support, and building strong internal and external relationships.