Executive Operations Coordinator to the MD

International Insignia; Wolverhampton; On-site; GBP 30,000 - 34,000; Full time

Benefits offered by this job

Company pension

Free on-site parking

Employee discount

Casual dress

Genuine opportunity for progression

Job summary

International Insignia is seeking a proactive Business Coordinator to work directly with the Managing Director in Wolverhampton. This office-based role goes beyond traditional PA duties, acting as a central point for customers, suppliers, purchasing, projects and internal teams.

You’ll prioritise, track actions, prepare quotations, chase delivery dates and manage purchase orders, helping to bring structure and efficiency to daily operations.

Qualifications

• Experience in business support, executive support, or project coordination.
• Excellent organisation and prioritisation skills.
• Strong written and verbal communication.
• Confidence dealing with customers and suppliers.
• Good numerical ability and pricing/costing skills.
• MS Office skills, especially Outlook and Excel.
• Ability to learn new software quickly.
• Attention to detail and personal responsibility.
• Proactive and able to work independently.

Responsibilities

• Help manage and prioritise the MD's inbox, actions and workload.
• Identify what's urgent, what can wait and what can be dealt with independently.
• Draft and respond to emails where appropriate.
• Keep track of decisions, actions and outstanding matters.
• Prepare customer quotations using established costing methods.
• Research previous orders, prices and products.
• Communicate with UK and international suppliers.
• Request and chase prices, production information and delivery dates.
• Raise and track purchase orders through to delivery.
• Keep Sales and Operations updated on incoming stock and changing dates.
• Turn discussions and ideas into clear actions, owners and deadlines.
• Maintain projects and actions using (url removed).
• Follow up colleagues and suppliers to ensure actions are completed.
• Identify problems, blockers and loose ends before they become bigger issues.
• Help document processes and business knowledge.
• Identify opportunities to simplify, automate or improve how we work.
• Support the introduction of new order, stock and business systems.

Skills

Business support experience

Executive support

Project coordination

Purchasing

Operations

Account management

Commercial administration

MS Office

Digital skills

Attention to detail

Problem solving

Initiative

Tools

ERP/CRM systems

Job description

International Insignia is seeking a proactive Business Coordinator to work directly with the Managing Director in Wolverhampton. This office-based role goes beyond traditional PA duties, acting as a central point for customers, suppliers, purchasing, projects and internal teams.

You’ll prioritise, track actions, prepare quotations, chase delivery dates and manage purchase orders, helping to bring structure and efficiency to daily operations.