Dynamic Office & Operations Coordinator

Vero HR; Greater London; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Competitive salary up to 30,000

Full training and development

Career progression opportunities

Exposure to multiple departments

Friendly, collaborative team

Growing and ambitious organisation

Varied responsibilities

Impact on day-to-day operations

Job summary

Universal Partners is seeking an organised Office Assistant to support day-to-day operations across Sales, Dealing, Finance and Compliance. The role involves administration, data entry, reporting and coordinating meetings to keep the business running smoothly.

You will help maintain records, assist with onboarding, and liaise with suppliers and facilities teams. A proactive, flexible approach and strong MS Office skills are essential.

Qualifications

• Experience in administration or office support.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Good knowledge of Microsoft Office, particularly Excel.
• Excellent written and verbal communication skills.
• Experience maintaining records, reports and administrative systems.
• Ability to manage confidential information with discretion.
• Comfortable managing competing priorities and working independently.

Responsibilities

• Provide day-to-day administrative and office support across the business.
• Support operational processes and maintain accurate records, trackers and databases.
• Assist with data entry, reporting and the preparation of management information.
• Monitor shared inboxes and ensure enquiries are allocated appropriately.
• Coordinate meetings, diaries, room bookings and meeting materials.
• Manage correspondence, deliveries and company documentation.
• Support process improvements and help identify opportunities to increase efficiency.
• Manage office supplies and coordinate purchasing requirements.
• Liaise with suppliers, contractors and building management.
• Support onboarding activities, company meetings, events and training sessions.
• Assist with Health & Safety administration, office maintenance and general facilities support.
• Provide general administrative support to managers and teams across the business.

Skills

Organisational skills

Time management

Attention to detail

Microsoft Excel

Communication skills

Discretion with confidential info

Independent worker

Team player

Tools

Microsoft Office

Job description

Universal Partners is seeking an organised Office Assistant to support day-to-day operations across Sales, Dealing, Finance and Compliance. The role involves administration, data entry, reporting and coordinating meetings to keep the business running smoothly.

You will help maintain records, assist with onboarding, and liaise with suppliers and facilities teams. A proactive, flexible approach and strong MS Office skills are essential.