Global Executive & Operations Coordinator

Engineered Arts; Falmouth; On-site; GBP 28,000 - 36,000; Full time

Job summary

Engineered Arts is seeking a proactive Executive Assistant to provide executive, operational and finance support across the group, including international offices. You will manage complex diaries, travel, and meetings, act as a key liaison, organise events, and assist with invoicing, expenses, and supplier admin.

The role requires discretion and strong organisational skills across a dynamic, international environment.

Qualifications

• Excellent organisational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail across administrative, financial, and operational tasks.
• High level of discretion and professionalism with confidential information.
• Proactive, self-motivated with strong problem-solving skills.
• Proficiency in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar, Drive).
• Excellent written and verbal communication across all levels.

Responsibilities

• EA to leadership team: diary management, travel planning, meeting admin, and liaison between leadership and teams.
• Office administration: phones, couriers, purchasing, contracts, event logistics, insurance renewals, HR admin.
• Sales, events and installations: travel planning for events, logistics, press meetings, invoicing, and orders.
• Finance support: supplier invoices, expense claims, timesheets, and card expenses processing.

Skills

Diary management

Travel planning

Meeting admin

Liaison

Office administration

HR administration

Google Workspace

Communication

Discretion

Tools

Pleo

Job description

Engineered Arts is seeking a proactive Executive Assistant to provide executive, operational and finance support across the group, including international offices. You will manage complex diaries, travel, and meetings, act as a key liaison, organise events, and assist with invoicing, expenses, and supplier admin.

The role requires discretion and strong organisational skills across a dynamic, international environment.