Executive Operations Assistant to the C-Suite

The Portfolio Group Inc.; Greater London; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Competitive base salary

Collaborative, supportive environment

Career development opportunities

Close work with C-Suite team

Incentives: holidays and lunch clubs

Job summary

The Portfolio Group Inc. is seeking an highly organised Operations Assistant to join our established, global recruitment business in London.

The role blends PA duties (diary management, travel planning) with business operations (tenders, supplier forms, client terms) to keep the organisation running smoothly behind the scenes. You will support the C-Suite team, coordinate meetings and events, and contribute to improving internal processes, while liaising with internal teams and occasional

Qualifications

• Experience in a Recruitment environment is ideal.
• Experience with client terms amendments, supplier forms and tenders is beneficial.
• Broad PA experience supporting senior leadership and diary management.
• Proactive, organised, able to work independently and use initiative.
• Strong communication skills and attention to detail.

Responsibilities

• Perform PA and office management tasks including diary management, travel arrangements, meeting coordination, stationery ordering and event planning.
• Coordinate internal meetings and support marketing team with in-office client events.
• Maintain and improve internal processes and systems.
• Assist the COO with operational projects such as client terms amendments, supplier forms, tenders and client questionnaires.
• Liaise with internal teams and external clients as needed.
• Act as a key contact to ensure tasks are completed efficiently.
• Prepare presentations such as end-of-quarter business overviews.

Skills

Diary management

Travel arrangements

Office management

Client terms amendments

Tender management

Internal meetings coordination

Presentation preparation

Communication skills

Proactivity and organisation

IT / Office skills

Tools

Microsoft Office

CRM systems

Job description

The Portfolio Group Inc. is seeking an highly organised Operations Assistant to join our established, global recruitment business in London.

The role blends PA duties (diary management, travel planning) with business operations (tenders, supplier forms, client terms) to keep the organisation running smoothly behind the scenes. You will support the C-Suite team, coordinate meetings and events, and contribute to improving internal processes, while liaising with internal teams and occasional