Operations & Executive Assistant

Spencers Recruitment; Greater London; On-site; GBP 35,000 - 52,000; Full time

Job summary

Spencers Recruitment is seeking a proactive Operations & Executive Assistant to support one of the business owners at a North West London property company. This varied role combines executive support with operational coordination in a fast-paced environment.

You will manage the Director's diary, coordinate travel, prep reports and presentations, monitor projects and liaise with staff and suppliers. Office-based, Mon-Fri.

Qualifications

• Experience as an Executive Assistant, Personal Assistant or Operations Assistant.
• Highly organised with excellent attention to detail.
• Able to manage multiple priorities and deadlines.

Responsibilities

• Manage the Director's diary, meetings and appointments.
• Coordinate travel arrangements and itineraries.
• Gatekeeper for emails, calls and correspondence.
• Monitor operational projects and ensure deadlines are met.
• Follow up with staff and suppliers on outstanding actions.
• Prepare reports, presentations and business documents.
• Assist with office management and general administration.
• Support with invoice approvals and operational paperwork.

Skills

Executive support

Diary management

Project coordination

Multitasking

Communication

Job description

About the job Operations & Executive Assistant

Operations & Executive Assistant

Our client is an established property business based in North West London and is seeking a proactive Operations & Executive Assistant to support one of the business owners.

This is a varied role that combines executive support with operational coordination. The successful candidate will become a key member of the business, helping to improve efficiency, coordinate projects and ensure day-to-day operations run smoothly. The role would suit someone who enjoys taking ownership, solving problems and working in a fast-paced environment.

Key Responsibilities

• Manage the Director's diary, meetings and appointments.


• Coordinate travel arrangements and itineraries.


• Act as a gatekeeper, prioritising emails, calls and correspondence.


• Monitor operational projects and ensure deadlines are met.


• Follow up with internal staff and external suppliers on outstanding actions.


• Prepare reports, presentations and business documents.


• Assist with operational planning and implementation of new processes.


• Organise meetings and record actions where required.


• Coordinate suppliers, contractors and service providers.


• Assist with office management and general business administration.


• Support with invoice approvals and operational paperwork.


• Handle confidential information with discretion.


• Identify opportunities to improve efficiency across the business.


• Undertake ad hoc projects and administrative tasks as required.

About You

• Previous experience as an Executive Assistant, Personal Assistant or Operations Assistant.


• Exceptionally organised with outstanding attention to detail.


• Able to manage multiple priorities simultaneously.


• Strong communication and relationship-building skills.


• Confident working with senior stakeholders.


• Proactive with a natural ability to solve problems.


• Able to work independently and use initiative.


• Experience within property is beneficial but not essential.

Location:North West London (Office Based)

Hours:Monday to Friday, standard office hours