Operations Assistant

The Portfolio Group Inc.; Greater London; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Competitive base salary

Collaborative, supportive environment

Career development opportunities

Close work with C-Suite team

Incentives: holidays and lunch clubs

Job summary

The Portfolio Group Inc. is seeking an highly organised Operations Assistant to join our established, global recruitment business in London.

The role blends PA duties (diary management, travel planning) with business operations (tenders, supplier forms, client terms) to keep the organisation running smoothly behind the scenes. You will support the C-Suite team, coordinate meetings and events, and contribute to improving internal processes, while liaising with internal teams and occasional

Qualifications

• Experience in a Recruitment environment is ideal.
• Experience with client terms amendments, supplier forms and tenders is beneficial.
• Broad PA experience supporting senior leadership and diary management.
• Proactive, organised, able to work independently and use initiative.
• Strong communication skills and attention to detail.

Responsibilities

• Perform PA and office management tasks including diary management, travel arrangements, meeting coordination, stationery ordering and event planning.
• Coordinate internal meetings and support marketing team with in-office client events.
• Maintain and improve internal processes and systems.
• Assist the COO with operational projects such as client terms amendments, supplier forms, tenders and client questionnaires.
• Liaise with internal teams and external clients as needed.
• Act as a key contact to ensure tasks are completed efficiently.
• Prepare presentations such as end-of-quarter business overviews.

Skills

Diary management

Travel arrangements

Office management

Client terms amendments

Tender management

Internal meetings coordination

Presentation preparation

Communication skills

Proactivity and organisation

IT / Office skills

Tools

Microsoft Office

CRM systems

Job description

The Portfolio Group are looking for a highly organised, proactive and commercially minded Operations Assistant, to join our established, global Recruitment business!

This is a varied role that combines PA duties such as diary management and travel arrangements, supporting our C-Suite team of three, as well as business operations including tender agreements, supplier forms and overseeing client terms.

This would suit someone who enjoys being at the heart of a fast-moving business and helping to make sure everything runs smoothly behind the scenes!

Responsibilities include;

• PA and office management duties such as diary management, travel arrangements, organising meetings, ordering stationary and event planning
• Coordinating internal meetings and assisting our marketing team with in office client events
• Maintaining and improving internal processes and systems
• Assisting the COO with operational projects such as client terms amendments, supplier forms, tenders and client questionnaires
• Liaising with internal teams and occasionally external clients
• Acting as a key point of contact across the business to ensure things get done efficiently and smoothly
• Preparing presentations such as our end of quarter business overview

What are we looking for?

• Someone who has worked within a Recruitment environment is ideal
• Experience of client terms amendments, supplier forms and tenders
• General PA experience, working closely with senior leadership
• Someone who is proactive, positive, organised, able to work independently and use initiative
• Strong communication skills
• The ability to manage multiple priorities and projects
• Good IT / Office skills
• Discretion and professionalism
• Detail - you'll be the person who notices the little things and keeps everyone on track!

What we can offer you;

You'll be joining an established, global Recruitment business who have been around for 37 years. We are the No1 Payroll Recruiter across the UK and No1 rated agency on Trustpilot! Based in London but with real visibility across the business and working occasionally with our Manchester office, you will have the ability to make a real impact, upskill and develop your career.

• A competitive base salary
• A collaborative, supportive and fun environment
• Variety in your role, with opportunities to develop your career
• The chance to work closely with our C-Suite team and make the role your own
• You'll be included in our company incentives such as holidays and lunch clubs!

If you're someone who enjoys variety, pace, loves spinning a few plates and getting everyone organised, we would love to hear from you.

The Portfolio Group is made up of Portfolio Payroll, Portfolio HR & Reward, Portfolio Procurement, Portfolio Credit Control and Portfolio Payroll Canada.