Executive Officer

Brook Street; Birmingham; Ibrido; GBP 18.000 - 26.000; Tempo pieno

Descrizione del lavoro

Brook Street is recruiting in Birmingham for a procurement admin role on a 37-hour week, hybrid after an initial office-based period. The assignment runs to 31/03/27 with potential extension. You will contact suppliers, verify insurance, manage data across CRM systems and support governance, budgeting and reporting activities.

This role emphasizes accuracy, process discipline, and proactive collaboration with teams while delivering continuous improvement in procurement workflows.

Competenze

• Customer service skills with a confident, professional approach when contacting suppliers.
• Strong IT/digital confidence and the ability to work effectively with CRM systems.
• Excellent attention to detail and accuracy in handling documents and data.
• Solid data processing ability and resilience in a busy, process-driven environment.
• A proactive mindset for continuous improvement and supporting colleagues.

Mansioni

• Contact suppliers to check they are insured and able to carry out their work
• Review insurance certificates and manage information accurately across multiple CRM systems
• Support procurement project teams with administrative, clerical, and data-handling tasks following established procedures
• Help with project mobilisation and early engagement activities
• Support procurement activity and lead Tier 3 procurement activity by following set processes
• Update and publish procurement guidance documents to the organisation's intranet
• Identify risks in your own work, take action where possible, and escalate appropriately
• Deliver administrative support for governance and approvals processes, maintaining clear audit trails
• Assist with assurance, financial management and corporate reporting processes
• Contribute to stakeholder engagement with the right commercial awareness
• Support budget monitoring and reporting, with awareness of team spend and impacts
• Take responsibility for your learning and development, join team meetings and 1-2-1s, and coach less experienced colleagues
• Participate in continuous improvement by identifying and communicating ways to improve processes

Conoscenze

Customer service

IT/digital confidence

Attention to detail

Data processing

Proactive mindset

Strumenti

CRM systems

Descrizione del lavoro

Location: Floor 9, 23 Stephenson Street, Birmingham B2 4BJ.

Pay: £16.03 per hour

* Working hours: 37 hours per week, Mon-Fri (9am-5pm)

* Working Pattern: 2-3 weeks office based, then hybrid (2 days office based per week)

* Assignment length: until 31/03/27, with strong extension potential

If you're organised, data-savvy and take pride in getting things right, this role could be a great fit. Our Client is hiring for a reputed client, supporting a high-quality supplier assurance service that helps both suppliers and buyers work with confidence.

What you'll be doing:

• Contact suppliers to check they are insured and able to carry out their work
• Review insurance certificates and manage information accurately across multiple CRM systems
• Support procurement project teams with administrative, clerical, and data-handling tasks following established procedures
• Help with project mobilisation and early engagement activities
• Support procurement activity and lead Tier 3 procurement activity by following set processes
• Update and publish procurement guidance documents to the organisation's intranet
• Identify risks in your own work, take action where possible, and **escalate appropriately**
• Deliver administrative support for governance and approvals processes, maintaining clear audit trails
• Assist with assurance, financial management and corporate reporting processes
• Contribute to stakeholder engagement with the right commercial awareness
• Support budget monitoring and reporting, with awareness of team spend and impacts
• Take responsibility for your learning and development, join team meetings and 1-2-1s, and coach less experienced colleagues
• Participate in continuous improvement by identifying and communicating ways to improve processes

What you'll bring:

• Customer service skills with a confident, professional approach when contacting suppliers
• Strong IT/digital confidence and the ability to work effectively with CRM systems
• Excellent attention to detail and accuracy in handling documents and data
• Solid data processing ability and resilience in a busy, process-driven environment
• A proactive mindset for continuous improvement and supporting colleagues

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interestand state the role that you are interested in.We arecommitted to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.