Executive Office Administrator & Team Support

Vortex Companies, Llc; Greater London; On-site; GBP 25,000 - 32,000; Full time

Job summary

McAllister, A Vortex Company is seeking an Administrator to provide efficient, well-organised support to the London office and senior leadership. You will be the first point of contact for visitors, calls and enquiries, keeping the office running smoothly day to day.

The role combines office administration with practical support for Commercial and Operations teams, requiring accuracy, discretion and strong organisational skills.

Qualifications

• Experience in office administration and coordination.
• Strong organisational and communication skills.
• Attention to detail and discretion.

Responsibilities

• Act as first contact for London office: greet visitors and handle calls, emails and enquiries.
• Manage diaries, arrange meetings and book rooms and video calls for senior team.
• Take notes and follow up on action points from meetings.
• Prepare letters, documents, reports, spreadsheets and presentations.
• Arrange travel and accommodation and assist with expense claims.
• Handle confidential information with discretion.
• Coordinate building services and office supplies within budget.

Skills

Office administration

Diary management

Reception duties

Travel arrangements

Job description

McAllister, A Vortex Company is seeking an Administrator to provide efficient, well-organised support to the London office and senior leadership. You will be the first point of contact for visitors, calls and enquiries, keeping the office running smoothly day to day.

The role combines office administration with practical support for Commercial and Operations teams, requiring accuracy, discretion and strong organisational skills.