Executive Office Administrator

Bis Recruit; Richmond; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Bis Recruit is seeking a proactive Team Assistant to support senior leadership in a Richmond-based, hybrid role. You will manage diaries, coordinate interviews and travel, and help with client documents and presentations.

The role requires 3–4 years of strong administrative experience in a fast-paced professional services environment, with excellent communication and organisational skills.

Qualifications

• 3–4 years of administrative experience, ideally in professional services or a fast-paced environment.
• Excellent written and verbal communication with superb attention to detail.
• Confident, polished, proactive with the ability to juggle multiple priorities.

Responsibilities

• Manage diaries and schedule meetings and calls.
• Coordinate interviews across clients, candidates and internal teams.
• Provide EA and administrative support to senior leadership.
• Prepare and format CVs, presentations and client documents.
• Maintain databases and ensure information is up to date.
• Organise UK and international travel.
• Support events, meetings and wider office admin tasks.
• Liaise confidently with clients and candidates.

Skills

Diary management

Scheduling meetings

Executive support

Document preparation

Database management

Travel coordination

Event support

Client communication

MS Office

Tools

MS Office

Job description

Team Assistant - Richmond based - Hybrid role

Fantastic opportunity to join a successful global executive search business!

We’re looking for a bright, organised and proactive Office Administrator to join a busy, collaborative team.

This is a varied role supporting senior leadership as well as helping coordinate executive search assignments. You’ll be involved in:

• Diary management and scheduling meetings and calls
• Scheduling across multiple executive search assignments, coordinating interviews between clients, candidates and internal teams
• Providing EA and administrative support to senior leadership
• Preparing and formatting CVs, presentations and client documents
• Maintaining databases and ensuring information is accurate and up to date
• Organising UK and international travel
• Supporting events, meetings and wider office administration
• Liaising confidently with clients and candidates

We’re looking for someone with 3-4 years strong administrative experience, ideally gained within professional services or a similar fast-paced environment. You’ll need to be confident, polished and an excellent communicator, with superb attention to detail and the ability to juggle multiple priorities.