Executive Meetings & Events Coordinator (Bournemouth)

Rapport Guest Services; Bournemouth; On-site; GBP 27,000 - 37,000; Full time

Benefits offered by this job

Travel & grocery discounts

Life assurance

Cash rewards

Pension scheme

Wellness programs

Employee Assistance Program

Digital counsellor services

Learning & development opportunities

WOW Awards

Paid day off

Job summary

Rapport Guest Services is seeking a Meeting & Events Coordinator to support our Executive meetings hub and collaborate with the Reception team on campus in the UK. You will coordinate calendars, book venues, organize materials, and liaise with vendors to ensure seamless events. The role requires professional, proactive service and enhanced vetting clearance.

Working Monday–Friday, 40 hours per week, with a shift rota between 7 AM–6 PM and flexibility as needed. Salary is £31,900 per year.

Qualifications

• Outstanding customer service skills.
• Strong verbal and written communication abilities.
• Proficiency with MS Office (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Coordinate calendars to schedule internal and external meetings and ensure participant availability.
• Reserve meeting rooms and arrange equipment (projectors, video conferencing, seating, catering).
• Organize and distribute agendas, presentations, and handouts before meetings or events.
• Liaise with external vendors and internal teams to meet event requirements.
• Oversee on‑site event setup, greet attendees, ensure technology runs smoothly and troubleshoot issues.

Skills

Customer service

Communication skills

Microsoft Office

Team collaboration

Proactive mindset

Tools

Microsoft Office

Job description

Rapport Guest Services is seeking a Meeting & Events Coordinator to support our Executive meetings hub and collaborate with the Reception team on campus in the UK. You will coordinate calendars, book venues, organize materials, and liaise with vendors to ensure seamless events. The role requires professional, proactive service and enhanced vetting clearance.

Working Monday–Friday, 40 hours per week, with a shift rota between 7 AM–6 PM and flexibility as needed. Salary is £31,900 per year.