Executive Meetings & Events Coordinator

Chartwells Independent; Bournemouth; On-site; GBP 31,000 - 33,000; Full time

Benefits offered by this job

Travel discounts

Grocery discounts

Life assurance

Cash rewards

Pension scheme

Wellbeing programs

Employee assistance

Paid day off

Job summary

Rapport Guest Services is seeking a Meeting & Events Coordinator to join our executive meetings hub, supporting the Event Planner daily and collaborating with the Reception team on campus.

You will operate professionally, flexibly, and proactively, ensuring client needs are clearly identified and communicated to vendor partners for seamless service delivery. Employment is subject to 7-years enhanced vetting.

Qualifications

• Experience coordinating events in a corporate or luxury environment.
• Excellent customer service and communication skills.
• Proactive and professional approach with strong team collaboration.

Responsibilities

• Coordinate calendars to schedule internal and external meetings and avoid conflicts.
• Reserve meeting rooms and arrange equipment, catering, and AV needs.
• Prepare agendas, presentations and distribute materials before meetings.
• Liaise with external vendors and internal teams to meet event requirements.
• Oversee event logistics on the day and troubleshoot issues as needed.

Skills

Microsoft Office

Customer service

Verbal and written communication

Calendar management

Vendor liaison

Meeting coordination

Job description

Rapport Guest Services is seeking a Meeting & Events Coordinator to join our executive meetings hub, supporting the Event Planner daily and collaborating with the Reception team on campus.

You will operate professionally, flexibly, and proactively, ensuring client needs are clearly identified and communicated to vendor partners for seamless service delivery. Employment is subject to 7-years enhanced vetting.