Executive Front Desk & Admin Coordinator

Heidrick; Greater London; On-site; GBP 21,000 - 27,000; Full time

Job summary

Heidrick & Struggles is seeking a professional to manage Reception and provide administrative support, ensuring smooth front-desk operations in a blue-chip environment in London.

You will handle the main switchboard, greet visitors, manage meeting rooms, and maintain confidentiality while projecting a polished, courteous image. This role requires flexibility and a proactive, service-oriented mindset.

Qualifications

• Experience within blue chip environment.
• Experience in dealing with top level and high profile individuals.
• Experience in a fast-paced and demanding environment.

Responsibilities

• Be based at Reception during the agreed shift/rota times and manage the switchboard as required.
• Receive visitors professionally and provide accurate information and solutions.
• Manage meeting rooms to ensure bookings and readiness for visitors.
• Maintain confidentiality and project a polished, professional image at all times.
• Issue, update and monitor the Daily Schedule and collate logs and registers as needed.
• Arrange couriers, taxis and sort post for daily collections.
• Provide training in Reception duties and switchboard systems as appropriate.
• Handle complaints and ensure timely resolution in line with business needs.

Skills

Blue chip experience

Top level interaction

Fast-paced environment

Switchboard systems

Tools

Switchboard systems

Job description

Heidrick & Struggles is seeking a professional to manage Reception and provide administrative support, ensuring smooth front-desk operations in a blue-chip environment in London.

You will handle the main switchboard, greet visitors, manage meeting rooms, and maintain confidentiality while projecting a polished, courteous image. This role requires flexibility and a proactive, service-oriented mindset.