Executive Front Desk & Admin Specialist (Late Shift)

Heidrick & Struggles International; Greater London; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

Heidrick & Struggles International is seeking a Receptionist in London to support the efficient running of Reception and provide administrative assistance. The role requires managing the switchboard, greeting visitors, and coordinating meeting rooms with a high degree of confidentiality and professionalism.

The successful candidate will work a late shift with occasional early shifts, handle post and courier arrangements, and assist with daily scheduling and ad hoc duties.

Qualifications

• Experience in a reception role within a high-profile, fast-paced environment.
• Able to handle confidential information with discretion and professionalism.
• Strong communication and interpersonal skills across all levels.

Responsibilities

• Be based at Reception during the shift/rota times and cover late shifts as required.
• Answer the main switchboard and direct inquiries appropriately.
• Receive visitors professionally and provide accurate information and solutions.
• Manage meeting rooms to ensure bookings and readiness for visitors.
• Maintain confidentiality and project a professional image at all times.
• Issue and monitor the Daily Schedule at day end for the next morning.
• Collate and update lists, logs and registers as required.
• Arrange couriers and taxis as requested.
• Sort post and prepare outgoing mail for collection.
• Provide training on Reception duties and switchboard systems as appropriate.
• Handle complaints and resolve matters with staff/visitors to satisfaction.
• Adhere to Health & Safety at Work regulations.

Skills

Reception experience

Blue chip environment

Professional demeanor

Tools

Switchboard systems

Job description

Heidrick & Struggles International is seeking a Receptionist in London to support the efficient running of Reception and provide administrative assistance. The role requires managing the switchboard, greeting visitors, and coordinating meeting rooms with a high degree of confidentiality and professionalism.

The successful candidate will work a late shift with occasional early shifts, handle post and courier arrangements, and assist with daily scheduling and ad hoc duties.