Executive Diary & Meetings Coordinator

HM Prison and Probation Service; Newport; On-site; GBP 25,000 - 35,000; Full time

Job summary

A government agency seeks an experienced administrator to provide secretarial and administrative support to senior management. The successful candidate will be responsible for managing the Deputy Director's diary, coordinating meetings, and dealing with sensitive information with confidentiality. Excellent communication skills in English, and potentially Welsh, are essential. The role includes contributing to strategic planning and ensuring smooth operational functions within the divisional headquarters, offering a dynamic work environment in Newport, UK.

Qualifications

• Strong organizational skills to manage multiple tasks effectively.
• Ability to deal with sensitive issues while maintaining confidentiality.
• Excellent communication skills in English, and Welsh if specified.

Responsibilities

• Manage the Deputy Director's diary and appointments.
• Screen calls and correspondence for the Deputy Director.
• Coordinate meetings and prepare relevant materials.
• Assist in managing sensitive information and business travel.

Skills

Diary management

Communication skills

Confidentiality

Organizational skills

Job description

A government agency seeks an experienced administrator to provide secretarial and administrative support to senior management. The successful candidate will be responsible for managing the Deputy Director's diary, coordinating meetings, and dealing with sensitive information with confidentiality. Excellent communication skills in English, and potentially Welsh, are essential. The role includes contributing to strategic planning and ensuring smooth operational functions within the divisional headquarters, offering a dynamic work environment in Newport, UK.